People Operations Coordinator

People Operations Coordinator supports end-to-end people operations across the employee lifecycle, with an emphasis on HR administration, systems, compliance, and internal communications.

Responsibilities

• Assist with activity across the full employee life cycle
• Support recruiting and onboarding, helping deliver a strong new hire experience
• Conduct new hire orientations and support initial new hire documentation
• Provide entry-level payroll support as needed
• Run new benefits orientations and help colleagues understand benefits
• Collaborate with the benefits team on benefits administration, enrollments, changes, and communications
• Monitor onboarding and offboarding data for accuracy and reporting consistency
• Manage and track leaves of absence and related compliance requirements for multi-state laws
• Maintain colleague records and support data integrity in HRIS systems
• Support development of internal communications for leadership and colleagues
• Maintain and update the People intranet
• Maintain the HRIS system and support updates
• Support creation of HR analytic dashboards to inform people-first decision making
• Respond to employee engagement inquiries and relevant HR policies and procedures
• Assist with development and enforcement of HR policies and procedures
• Support entry-level employee relations and investigations
• Analyze employee lifecycle processes and recommend continuous improvements
• Coordinate and plan HR initiatives including open enrollment, new business onboarding, and employee recognition
• Support administrative tasks related to safety strategies
• Support administrative tasks for virtual colleagues
• Manage the multi-state DMV pull program
• Support timely processing of invoices for vendor partners
• Develop and support an internal job description repository and updates
• Perform other duties as assigned

Requirements

• 5+ years of related HR or administrative experience, ideally in a fast-paced customer-centric environment
• Associate or bachelor’s degree in administration or human resources
• HR Certification is a plus
• Employee lifecycle experience preferred
• Effective verbal and written communication skills
• Excellent organization and time management
• Strong problem-solving and influencing skills
• Comfortable making independent decisions and exercising managerial courage
• Working knowledge of HR practices and procedures
• Strong attention to detail and commitment to quality
• Working knowledge of federal and state employment laws in a multi-state environment
• Proficiency with Microsoft Office Suite, Teams, and HRIS systems
• Ability to manage multiple priorities and daily demands
• 2+ years of project management skills
• Strong leadership skills, including providing basic guidance to leaders on people practices
• Bilingual Spanish preferred

Technologies

• Microsoft Office Suite
• Teams
• HRIS systems

Travel and Hybrid Work

• Hybrid work flexibility
• Occasional travel and corporate site work as needed

Physical Requirements and Work Environment

• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, data entry, and document handling
• Occasional standing, walking, bending, or reaching in the office environment
• Ability to lift, carry, or move up to 15 pounds occasionally (files, office supplies, or equipment)
• Regular interaction with others in person, virtually, and by phone or email
• Ability to maintain focus and attention to detail in a busy office setting with moderate noise levels
• Work performed in an in-office environment typically during standard business hours, with occasional flexibility based on department needs

Location: Aliso Viejo, CA (hybrid) | Compensation: USD 26 - 28 per hourly