The Human Resource Coordinator role is an in-office, full-time position based in Monterey, CA, supporting HR functions from talent acquisition to benefits and compliance. Reporting to the Manager, HR & Training, this role requires handling confidential information with discretion.
Location
Monterey, California (onsite).
Compensation
Hourly pay range: USD 28.00 - 31.00 per hour.
Responsibilities
- Maintain accurate employee records in the HRIS, monitor leaves and accommodations, and manage HR documentation.
- Protect the integrity and confidentiality of personnel files and records.
- Conduct audits to ensure required documents are collected and filed as directed by the Manager.
- Provide clerical support to the HR department.
- Support new hire orientation and onboarding processes.
- Assist with benefits administration, including health, retirement, and wellness programs; serve as a contact for benefits inquiries.
- Assist with benefits enrollment events, meetings, and employee recognition activities.
- Act as a liaison between the organization and external benefits providers and vendors.
- Ensure compliance with federal, state, and local labor laws; maintain records and assist with audits.
- Generate HR metrics and turnover reports to support data-driven decisions, as directed by the Manager.
- Maintain and improve HR processes in coordination with the HR team.
Requirements
- High school diploma or GED required; Bachelor’s degree preferred.
- 1 to 3 years of experience in HR or related administrative roles.
- Solid understanding of California labor laws, including meal and rest break regulations, sick leave, wage and hour laws, and other state employment regulations.
- Familiarity with HR software and systems such as HRIS and timekeeping systems.
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
- Excellent written and verbal communication skills and strong interpersonal abilities.
- Legible handwriting and accurate recordkeeping.
- Strong organizational and time-management skills with the ability to manage multiple projects.
- Ability to quickly learn the organization’s HR management system and adapt to changing priorities.
- Demonstrates honesty, transparency, fairness, and accountability; can work independently and as part of a team.
- Effective collaboration with colleagues from diverse backgrounds; demonstrates empathy in sensitive situations.
- Strong numerical literacy and ability to perform basic arithmetic.
- Ability to read and comprehend written documentation; willingness to learn new skills and technologies.
- Valid California driver’s license and proof of minimum insurance may be required; position may involve visiting other clinics regionally.
Technologies
- HRIS and timekeeping systems
- Microsoft Outlook
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
Benefits
- Health insurance
- Retirement plans
- Wellness initiatives
Supervisory Responsibilities
This position has no supervisory responsibilities.
Montage Values
All employees are expected to uphold Montage Values and Service Standards. Montage Medical Group employees find joy in caring for those we serve, coordinate care across settings, take ownership, collaborate to deliver high quality care, and are entrusted to serve the community with respect.
Patient Service Attitude and Language Skills
Superior patient service attitude and communication skills are required. Montage is a patient-centered practice focused on high patient satisfaction and quality outcomes. All communications with coworkers, patients, and vendors should be courteous and respectful.
Appearance
Employees should present a neat and professional appearance in terms of clothing, grooming, and personal hygiene.
Work Environment
Reasonable accommodations may be made to enable performance of essential duties. The role may involve exposure to moving equipment, potential exposure to bloodborne pathogens, and radiation from imaging equipment or related settings.
Equal Employment Opportunity
Montage Medical Group is an equal opportunity employer. We do not discriminate based on race, color, national origin, sex, gender identity, sexual orientation, disability, age, religion, veteran status, or any other protected characteristic. All employment decisions are based on qualifications, merit, and business need. We encourage applicants from all backgrounds to apply.
Physical Demands
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Certification, Licenses, and Registrations
The employee may be required to hold a valid California driver’s license and proof of minimum insurance. The position may require travel to other clinics in the region.
