Financial Operations

Financial Operations HR Jobs

3 jobs found

1d ago

Human Resource and Finance Coordinator

Contabo Inc. St. Louis, MO

St. Louis, MO

1d ago

$25 - $31/hr Full time Accounting Accounting Operations Accounting Software

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Job Description

This hybrid role in St. Louis, MO combines hands on HR operations with local finance coordination, offering USD 25 - 31 per hour and close collaboration with US and German Finance teams.

Responsibilities

Process semi monthly or bi weekly payroll accurately and on schedule using payroll software.
Maintain payroll records, including hours worked, deductions, and adjustments.
Administer payroll related taxes, including federal, state, and local withholdings (FICA, FUTA, SUTA).
Prepare and file payroll tax returns (941, 940, W-2, etc.) and liaise with tax authorities as needed.
Respond to payroll inquiries from employees in a timely and professional manner.
Administer employee benefits programs including health insurance, dental, vision, and 401(k).
Manage open enrollment processes and communicate benefit options clearly to employees.
Coordinate with benefit vendors and brokers to resolve issues and ensure compliance.
Maintain accurate and up to date employee records in the HRIS system.
Ensure compliance with federal, state, and local employment laws (FLSA, ADA, FMLA, EEO, etc.).
Manage onboarding and offboarding processes, including I-9 verification and equipment coordination.
Draft, update, and communicate HR policies and employee handbook content.
Support performance review cycles and maintain related documentation.
Assist with recruitment coordination, including job postings, interview scheduling, and offer letters.
Prepare, issue, and track approximately 15 customer invoices per month in close coordination with the German Finance team.
Post invoices to individual customer accounts (debtors) in QuickBooks Online, ensuring accurate and timely recording.
Monitor open receivables and initiate payment reminders and dunning notices per escalation procedures.
Apply incoming payments against open invoices and maintain clean debtor account records.
Manage the incoming invoice workflow: receive, review for completeness, and route vendor invoices for approval per defined authorization levels.
Organize and maintain digital records of all incoming invoices to support timely processing by the German Finance team.
Ensure documents are complete, correctly coded, and ready for final booking.
Support handling of inbound and outbound payments, including preparing payment runs and following up on pending transactions.
Liaise with Banks or payment service providers on routine operational matters.
Flag discrepancies or exceptions to the German Finance team for resolution.

Technologies

QuickBooks Online

Benefits

Health insurance
Dental
Vision
401(k)

Role Overview

A practical, cross functional position focused on daily HR operations and local finance coordination. You will partner with the US team and the German Finance group to ensure timely payroll processing, compliant HR practices, accurate invoicing, and organized financial records. The successful candidate thrives in a structured environment, communicates proactively across time zones, and takes ownership of duties.

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22d ago

Accounting and Human Resources Coordinator

Second Harvest Northland Duluth, MN

Duluth, MN

22d ago

$26 - $31/hr Full time Accounting Accounting Operations Administrative Support

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Job Description

Second Harvest Northland is seeking an Accounting and Human Resources Coordinator to operate onsite in Duluth, Minnesota. This role supports both finance and HR functions, implements policies, and ensures compliance across the organization. It requires building positive relationships with program participants, partners, volunteers, donors, and staff while upholding the organization’s commitment to fairness, dignity, and respect.

Responsibilities

Foster constructive relationships with program participants, agency and community partners, volunteers, donors, staff, and other stakeholders, upholding fairness, dignity, and respect in all interactions.
Remain current on industry trends and maintain working knowledge of Feeding America Partner Food Bank Agreement requirements, HungerNet, and the Learning Hub as it relates to this role.
Act as the internal liaison to the contracted external financial firm, supporting financial policy implementation, procedures, compliance, and auditing activities with timely documentation and reporting.
Process accounts payable accurately and promptly in line with established policies, internal controls, and GAAP.
Process, record, and collect accounts receivable in accordance with policies, controls, and GAAP.
Support grant management by tracking expenses, preparing reimbursement requests, and submitting reports in line with grant requirements and deadlines.
Reconcile bank, credit card, and petty cash accounts to support monthly and year-end close activities.
Assist with management of bank and investment accounts, loans, lines of credit, wire transfers, EFTs, and ACH transactions, including signature authorizations.
Support the management, acquisition, inventory, and disposal of fixed assets.
Assist with supply purchasing to secure the best combination of price and quality while maintaining vendor services.
Promote clear internal communication to keep staff informed about financial and human resources initiatives.
Maintain confidential and secure financial and human resources records.
Administer the organization’s financial and HR technology platforms, including implementation, maintenance, training, security, and reporting.
Serve as the internal contact for employee referrals to supervisors or the external HR firm to support strong employee relations and policy clarity.
Assist with employee recruitment, including posting jobs, communicating with candidates, and scheduling interviews.
Coordinate onboarding and offboarding with accurate documentation, enrollment, and termination in the external HR firm’s payroll and benefits systems.
Oversee payroll processing by the contracted HR firm, ensuring accurate timekeeping, compensation, expense reimbursements, and benefit and leave deductions.
Support employee training, development, recognition, and engagement activities.
Contribute to the implementation of HR policies, procedures, and compliance, including compensation, benefits, status changes, postings, tracking, documentation, and reporting.
Perform other duties as assigned by the Consulting CFO and/or President/CEO.

Requirements

Associate degree in accounting or an equivalent combination of education and experience, with a minimum of two years in related work.
Interest in hunger issues or related social services.
Strong analytical, data interpretation, and problem-solving abilities.
Effective written and verbal communication, with strong interpersonal skills.
Excellent organizational skills with meticulous attention to detail.
Ability to manage multiple priorities and meet deadlines.
Capable of working independently with initiative and sound judgment, and able to collaborate with diverse teams.
Proficiency with computer applications, including Microsoft 365.
Valid driver’s license and reliable transportation; some local travel may be required.

Technologies

Microsoft 365
HungerNet
Learning Hub

Benefits

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Job Type

Full-time

Pay

$26.15 - $31.40 per hour

Location

Duluth, MN (onsite)

Language

English (Preferred)

Relocation

Relocation to Duluth, MN 55808 before starting is required.

Work Location

In person

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2mo ago

Human Resources & Accounting Ops Coordinator

CFS Mount Vernon, NY

Mount Vernon, NY

2mo ago Closed

$75k - $80k/yr Full time Accounting Accounting Operations Administrative Assistant

This position is no longer accepting applications (closed Jun 25, 2026).

Job Description

The HR and Accounting Operations Coordinator role at CFS supports HR operations, payroll coordination, and accounting assistance, with responsibilities spanning recruiting, onboarding and offboarding, payroll records, timekeeping, purchasing, and audits. The position is based onsite in Mount Vernon, NY, and offers a salary in the range of USD 75,000 to 80,000 per year.

Location and Compensation

Location: Mount Vernon, NY (onsite)

Salary: USD 75,000 - 80,000 per year

Responsibilities

Coordinate recruiting, onboarding, and offboarding logistics and documentation
Maintain accurate, confidential employee and payroll-related records
Support timekeeping and payroll change coordination with the business office/PEO
Assist with purchasing workflows, invoice tracking, and vendor documentation
Organize documentation for audits, grants, and expense compliance
Serve as a responsive point of contact for staff HR process questions

Requirements

Experience in HR operations, people operations, or administrative support (school or nonprofit a plus)
Exposure to payroll, timekeeping, or accounting support processes
Strong attention to detail and ability to manage confidential information
Comfort working across systems, documentation, and approval workflows

Why this opportunity stands out

Play a central role supporting both people operations and the business office—broad exposure without being siloed
Work closely with school leadership, gaining visibility into how a charter school operates end‑to‑end
Build transferable experience across HR, payroll coordination, and accounting support
Join a mission-driven organization where operational excellence directly supports student success
Enjoy structured processes with room to grow your expertise in compliance and systems
Be trusted with confidential, high‑impact work that keeps the organization running smoothly
Ideal stepping stone for long-term growth in HR operations, school finance, or nonprofit administration

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Financial Operations HR Jobs

Human Resource and Finance Coordinator

Accounting and Human Resources Coordinator

Human Resources & Accounting Ops Coordinator

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