Bilingual Human Resources Administrative Assistant

Profloors, based in Hayward, California, is seeking a bilingual Human Resources Administrative Assistant to join our onsite team. This role blends HR support with payroll and benefits administration, along with general office coordination, providing hands-on exposure to payroll processing, employee services, and HR documentation. The position offers an hourly rate in the $28 to $30 range and requires a minimum of two to three years of payroll processing experience, with Spanish bilingual proficiency required.

Responsibilities

• Process bi-weekly payroll for hourly staff
• Verify timecards, attendance records, and payroll data for accuracy
• Monitor hours, sick leave, vacation, and other time off
• Assist with payroll corrections and respond to employee payroll inquiries
• Maintain payroll records and related supporting documents
• Collaborate with management to meet payroll deadlines
• Support onboarding of new hires and prepare new-hire paperwork
• Maintain employee personnel files and HR records
• Support benefits administration, including enrollments, changes, and employee inquiries
• Assist employees with benefits forms and general HR inquiries
• Coordinate open enrollment and communicate with employees
• Maintain confidentiality of employee and company information
• Support HR projects, compliance initiatives, and training programs
• Provide general office and administrative support to management
• Answer phones and emails and assist with internal communications
• Prepare reports, spreadsheets, and employee documentation
• Organize and maintain company records and filing systems
• Assist with scheduling meetings, ordering office supplies, and other tasks
• Enter new hires into the Ease HRIS platform as part of onboarding
• Address benefit issues that arise between employees and providers
• Support open enrollment administration and employee communications
• Maintain benefit records and payroll deductions related to benefits
• Coordinate new-hire benefit eligibility and enrollment paperwork

Requirements

• Two to three years of payroll processing experience is required
• Prior administrative or office experience is preferred
• HR experience is a plus, with training provided for the right candidate
• Strong organizational and multitasking abilities
• Meticulous attention to detail and accuracy
• Ability to handle confidential information professionally
• Strong written and verbal communication skills
• Proficient in Microsoft Office, especially Excel and Outlook
• Ability to work in a fast-paced environment and meet deadlines
• Experience with payroll systems or HRIS platforms
• Experience working with hourly employees and timekeeping systems
• Spanish bilingual proficiency is required
• Valid driver’s license and being insurable is required

Technologies

• Ease HRIS platform
• Microsoft Office suite (Excel, Outlook)

Benefits

• 401(k) with company match
• Health, dental, and vision insurance
• Life insurance
• Paid time off
• Career growth opportunities in Human Resources
• Supportive, team-oriented environment
• Hands-on training and professional development

Position Summary

Profloors is seeking a detail-oriented and organized Human Resources Administrator to support HR and administrative operations onsite. This role presents a clear path to grow a career in HR while gaining practical experience in payroll, benefits administration, employee support, and daily office duties. The successful candidate will assist with bi-weekly payroll processing for hourly staff, onboarding, benefits support, HR recordkeeping, and routine administrative tasks. The ideal applicant is professional, dependable, maintains confidentiality, and is motivated to learn and advance within the company.

Equal Employment Opportunity

Profloors is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.