Human Resources Coordinator

The Bilingual Human Resources Coordinator supports daily HR operations and provides English and Spanish guidance for employees.

Responsibilities

• Coordinate and run new hire orientations and onboarding in English and Spanish, including required paperwork, HRIS setup, and communication of company policies.
• Support recruiting efforts by scheduling interviews, communicating with candidates, and coordinating pre-employment requirements.
• Assist with biweekly payroll by reviewing time records, entering employee changes, and resolving discrepancies with employees and managers.
• Process employment verifications, garnishments, and levies under the direction of HR leadership.
• Maintain personnel files and related HR records for benefits, hires, promotions, transfers, performance reviews, separations, and reporting requirements.
• Answer routine employee questions on policies, procedures, payroll, and benefits in English and Spanish; escalate complex or sensitive items to HR leadership.
• Coordinate performance review scheduling, distribute materials, and track completion.
• Assist with workers’ compensation administration by collecting incident documentation, preparing reports, and coordinating follow-up under HR leadership’s direction.
• Help create and update job descriptions, HR forms, and employee resources.
• Support employee engagement activities, training coordination, and other HR projects.
• Maintain confidentiality and handle sensitive employee information with professionalism and discretion.
• Track employee absences and assist with administration of FMLA and personal leaves, including documentation and employee communication.
• Support bilingual communications by helping employees understand HR forms, policies, and processes.
• Perform other duties as assigned.

Requirements

• 3 years of experience providing high-level support.
• Bachelor’s degree in a related major preferred.
• Excellent interpersonal, verbal, and written communication skills, including strong grammatical skills.
• Strong demonstrated writing skills to explain complex ideas in an easy-to-understand manner.
• Professional and approachable phone demeanor.
• Fluency in English and Spanish, with ability to speak, read, and write effectively in both languages (required).
• Ability to explain policies, benefits, and HR processes clearly to employees in both languages.
• Ability to communicate respectfully with employees and managers at all levels.
• Advanced experience using Microsoft Office, plus the internet and web applications.
• Photography skills are helpful.
• Ability to work without supervision and take initiative.
• Strong judgment and decision-making ability.
• Strong organizational skills.
• Ability to analyze and solve problems.
• Ability to adapt to a changing environment.
• Ability to effectively manage time.

Technologies

• English, Spanish
• Microsoft Office
• HRIS
• Internet and web applications

Physical Demands

• Primarily an office environment.
• Occasionally tasks may take place in a warehouse environment or at locations outside the company building (e.g., taking pictures, gathering information).
• Moderate noise exposure and proximity to machines with moving parts.
• May be required to lift up to 25 pounds.