Human Resources Administrative Assistant

The Human Resources Administrative Assistant provides essential on site HR support in Lake Oswego, OR, handling employee data, benefits processing, interview coordination, events, and travel logistics.

Responsibilities

• Provide support across HR functions including benefits administration, outreach initiatives, recruiting, and talent development activities.
• Maintain accurate employee records within the HR information system.
• Assist employees with benefit enrollment data entry and respond to basic plan questions.
• Resolve routine benefits issues and escalate complex matters as needed.
• Coordinate interviews and manage candidate communications.
• Review HR invoices and prepare them for processing.
• Support the Outreach Coordinator with event planning and interview scheduling.
• Manage HR email inboxes and respond to inquiries.
• Maintain the team calendar and assist with scheduling and travel logistics for the team.
• Schedule meetings and provide support for HR events as required.
• Prepare and submit team expense reports with accuracy and timeliness.
• Prepare materials for training sessions and outreach activities.
• Handle sensitive and confidential information with discretion.

Requirements

• High School Diploma or GED required.
• Proficiency in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint, and Teams) and a general understanding of working within a computer network.
• Familiarity with labor laws and compliance standards such as the Family Medical Leave Act is preferred.
• Ability to maintain a collaborative, professional demeanor under pressure.
• Strong time management and multitasking skills, with the ability to handle frequent interruptions and shifting priorities.
• Excellent written and spoken communication with the ability to build positive working relationships.
• Comfort working in a large professional environment; patience and professionalism are essential.
• Demonstrated teamwork and the ability to collaborate across departments and levels of leadership.

Education

Required: High School Diploma or GED.

Technologies

• Windows
• Microsoft Office 365
• Excel
• Word
• Outlook
• Power Point
• Teams
• HRIS

Salary

Salary range: USD 50,000 to 65,000 per year, depending on experience.

Physical and Mental Requirements

• Combination of standing, walking, and sitting throughout the workday.
• Climbing stairs required occasionally, about 5 percent of the day.
• Constant use of hands and fingers for keyboard and mouse operations.
• Visual acuity across near, mid, and far ranges with color and depth perception, and hand-eye coordination.
• Hearing sufficient to perceive conversational levels in person and over the phone; clear speech for meetings and calls.
• Minimal bending, twisting, kneeling, or crouching.
• Constant mental alertness, accuracy, and attention to detail.
• Ability to work independently, make decisions, and follow through on assignments.
• Use of creativity, independent judgment, and organizational skills to determine effective approaches to tasks.
• Strong organizational and computer skills with proficiency in English for reading, writing, and communication with coworkers.