Human Resources Specialist

Oversee HR operations for Honolulu Elks Lodge 616, supporting recruiting, employee relations, benefits administration, compliance, training, and performance management on-site.

Responsibilities

• With Lodge Department Managers, design and execute consistent, reproducible recruitment strategies across departments, including administration, facilities, restaurant, bar, and kitchen staff
• Coordinate job postings, interview scheduling, background checks, onboarding, and associated documentation
• Act as the primary point of contact for employee concerns and support conflict resolution
• Support a positive workplace culture through employee engagement, recognition, and feedback mechanisms
• Conduct internal investigations related to employee and supervisor complaints, including accurate documentation and timely resolution
• Ensure compliance with federal, state, and job-specific employment laws (examples include wage and hour, labor relations, and safety) through PEO support or direct oversight
• Maintain accurate, complete, and confidential employee records for all Lodge 616 personnel, including volunteer board and house committee members
• Assist with policy development and enforcement aligned with Elks mission and values and legal requirements
• Ensure annual onboarding for volunteer Board and House Committee members is completed thoroughly and on time
• Provide quarterly reports on the active employee roster by department to the House Committee and BOD
• Partner with the Professional Employer Organization (PEO) to administer payroll and ensure alignment with community standards and Lodge Board guidelines
• Educate staff and managers on benefit options and eligibility using the Employee Handbook and PEO resources
• Maintain oversight of benefits (with PEO) and employee compensation in line with lodge, state, and federal policies and procedures
• Coordinate and schedule staff training programs (via PEO), including new hire onboarding, safety training (OSHA/Food Safety/Liquor Commission/DOH), hospitality service standards, and supervisory skills
• Support leadership with coaching and performance reviews
• Partner with Lodge 616 leadership to implement HR initiatives supporting Lodge mission and goals
• Lead employee satisfaction efforts and culture development to retain talent
• Coordinate job descriptions and files to align with PEO records/files
• Assist department managers with updating job descriptions as needed
• Support SOP development and policy/procedure updates as directed by the Exalted Ruler
• Report directly to Lodge Exalted Ruler and carry out supervisory responsibilities per organizational policies and applicable laws
• Collaborate with department managers to facilitate best practices for interviewing, hiring, and training; planning, assigning, appraising performance; rewarding and disciplining; and addressing complaints and resolving problems
• Perform other duties and responsibilities as management requests

Requirements

• Bachelor’s degree (BA or BS) from a four-year college or university, or an equivalent combination of education and 5 to 7 years of Human Resources experience
• Ability to speak, read, and write at 400 university level
• Ability to operate business equipment such as photocopier/scanner/printer and phone system
• Working knowledge of HR systems
• Professional Employer Organization experience, and familiarity with HR Symphony application (a plus)
• Working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint, plus Lodge 616 operational related programs
• SPHR or PHR certification (a plus)
• Food and beverage industry experience preferred (3 to 4 years)

Supervisory Responsibilities

• Directly reports to Lodge Exalted Ruler
• Supervisory responsibilities include collaborating with department managers to support best practices for interviewing, hiring, training, performance planning/appraisal, rewarding and discipline, and complaint resolution

Benefits

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan

Compensation

• Pay: From $60,000.00 per year
• Job type: Full-time

Location and Work Schedule

• Location: Honolulu, HI (onsite)
• On-site presence required; may include evenings/weekends based on club events or staffing needs occasionally
• Work location: In person

Technologies

• Microsoft Office, including Outlook, Word, Excel, PowerPoint
• HR Symphony
• PEO (Professional Employer Organization)
• OSHA
• Food Safety
• Liquor Commission
• DOH