Human Resources Specialist

Kamaile Academy PCS is seeking a Human Resources Specialist to support the school’s day-to-day people operations in Waianae, HI. Working under the direction of the Principal and the Ho’okākoʻo Human Resources Director, this contract role provides confidential, professional HR support while helping strengthen connection between employees and the organization.

As Custodian of Records and a primary point of contact for HR questions, you will coordinate key employment processes across the employee lifecycle, from onboarding and benefits administration to recruitment support, compliance tracking, and offboarding coordination with Payroll and leadership.

Role responsibilities

• Serve as the primary contact for employee HR inquiries, providing timely, accurate, confidential, and professional assistance on employment matters, policies, procedures, and benefits.
• Manage employee onboarding, including new hire paperwork, orientation, required acknowledgments, and ensuring required documentation is disseminated and completed on time.
• Coordinate timely and accurate submission of required Department of Education (DOE) new hire paperwork.
• Administer employee benefits, including EUTF health benefits and ERS retirement, and assist with enrollment, changes, cancellations, beneficiary updates, and submission of required forms.
• Maintain confidential personnel files and other personnel records as Custodian of Records, ensuring accurate and current information in HR systems and personnel databases.
• Coordinate recruitment activities with Kamaile administration, including position postings, applicant materials, interview scheduling, candidate communications, vacancy tracking, and hiring documentation.
• Coordinate personnel actions across the employee lifecycle, including appointments, transfers, reclassifications, compensation adjustments, employment status changes, contract renewals, and separations.
• Coordinate employee offboarding, including separation documentation, benefits notifications, records updates, and communication with Payroll and appropriate leadership.
• Coordinate employee accommodation requests and return-to-work documentation in consultation with school administration and the Ho’okākoʻo Corporation Human Resources Director.
• Coordinate fingerprinting and background checks, and track completion of required employment clearances, certifications, licenses, and eligibility requirements.
• Coordinate submission of Hawaii Qualified Teacher (HQT) and Hawaii Teacher Standards Board (HTSB) documentation and reports, including gathering required transcripts, submitting to the DOE Educator Effectiveness office, and updating and submitting annual and monthly HTSB licensure reports.
• Monitor employment compliance requirements, organizational policies, personnel deadlines, and required employee notices; identify and escalate concerns to appropriate leadership.
• Track probationary periods, performance evaluation deadlines, required personnel documentation, and contract renewal timelines; provide administrative support for employee relations and corrective action processes as directed.
• Complete employment verifications and unemployment monthly claim reports, and assist with HR-related audits, investigations, and required Commission reports as needed.
• Develop and maintain HR checklists, tracking systems, standard procedures, and communication protocols to support responsive service and timely completion.
• Prepare personnel and staffing reports for school leadership, collaborating with the Payroll Specialist and Ho’okākoʻo Corporation Human Resources Director to maintain accurate records and support HR operations.
• Exercise independent judgment in routine HR matters, maintain confidentiality, and promptly refer complex or sensitive matters to designated leadership.
• Assist the Payroll and Leave Specialist with payroll and leave management as needed.

Supervision and control

• Supervisor: General supervision by the School Principal, with day-to-day supervision under the Ho’okākoʻo Human Resources Director.
• Guidance: The Principal and Ho’okākoʻo Human Resources Director are available for guidance when difficulties arise; the incumbent is expected to independently exercise judgment and discretion in applying accepted methods and techniques to meet activity objectives.

Requirements

• Graduation from an accredited four (4) year college or university with a bachelor’s degree.
• Minimum experience: Two and a half years (2.5) of professional work experience in HR management functions (such as recruitment, placement, examination, classification, pay or wage administration, employee management relations, development, program development and services, labor relations, and HR research), or an equivalent combination.
• Ability to perform essential functions effectively and safely with or without reasonable accommodation.

Benefits

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Desired qualifications

• Knowledge of the Hawai‛i public education system, including classification and compensation policies.
• Previous experience working with public charter schools, public education, or the nonprofit sector.

Work location and other details

• Location: In person, Waianae, HI
• Job type: Contract
• Salary: USD 66,324 - 94,440 per year
• Security clearance: Confidential (preferred)

Physical demands

• Required to sit and stand; occasionally may climb, balance, stoop, or kneel.
• Frequently lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds.
• Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Substitutions related to experience

• A bachelor’s degree from an accredited college or university with a minimum of fifteen (15) semester credit hours of coursework in human resources administration, management and industrial relations, or human resources management covering recruitment and selection, job evaluation, performance appraisal, employee training and safety, HR compensation and benefits administration, staffing process, organizational development, and labor laws and/or labor relations may substitute for experience.
• A master’s degree in human resources administration, personnel and industrial relations, or human resources management may substitute for one (1) year of the experience.