Human Resources Specialist - Certified Staff

Coordinate the employment lifecycle for certified staff within Lees Summit R-7 School District while keeping HR records accurate, timely, confidential, and compliant.

• Employment processing support: Assist with certified and classified employment processing (background checks and employment verification, position advertising, application processing, screening criteria, interview scheduling, skills test arrangements) to meet district staffing needs while following established guidelines.
• Recruitment and HR information support: Provide information and assistance to employees, departments, administrators, applicants, and the public regarding employment, recruitment, personnel records, labor relations, and applicable legal requirements.
• Document and resource creation: Develop written and visual materials such as spreadsheets, contracts, letters, surveys, staff directory materials, substitute interview paperwork, and accompanying videos.
• Employee and applicant guidance: Inform employees and applicants about procedures and program requirements including credential renewal, orientations, substitute termination notifications, and retirement-related calculations.
• Online HR information maintenance: Maintain online resources including applicant information, the substitute website, and the VIP web center to support efficient access to information.
• Recordkeeping (manual and electronic): Maintain documents, files, and records for areas including substitute, classified, certificated, and extra duty contracts; vacancy listings; applicant tracking; certificated schedules; Reason Code Listing; substitute lists; ST disability and WC tracking; transfer requests and tracking; TB testing; staff directory; Catastrophic PDO bank; Core Data information on IFAS; evaluations; employee files; and hours related to units.
• Process monitoring and compliance: Monitor processes such as applications, eligibility items, extra duty items, verifications, vacancies, HR web mail, substitute needs, and tuition reimbursement, plus employee data changes and social security verification; support ST disability tracking related to transportation, facilities, and nutrition services.
• Reporting and correspondence: Prepare items including identification badges, employee photos, fingerprint reports, “No Thank You” letters, support staff compensation summaries, retirement calculations, TEAM LS salary comparisons, end-of-year employee reporting, teacher contract revisions, bereavement cards, and exit letters; complete tuition reimbursement reports.
• Payroll and adjustments processing: Process materials such as substitute payroll and docks, dock day forms, PDO buybacks, PDO/PTO accumulated adjustments, non-faculty extra duty records, substitute ST bonuses, time sheets, tuition reimbursement, vacation movement, and Workman’s Compensation.
• Team support: Support the Human Resources Manager and department staff to help ensure effective and efficient operation of the work unit.
• Ongoing tracking of HR events: Track information and processes such as catastrophic days off, bereavement days, tuition reimbursement, teacher transcripts, evaluations, and transfers to keep records current and accurate.
• Other assigned duties: Perform additional related tasks as assigned to support efficient and effective work unit functioning.

Requirements

• Planning and managing projects
• Preparing and maintaining accurate records
• Operating standard office equipment
• Utilizing pertinent software applications
• Basic math, including calculations using fractions, percents, and/or ratios
• Ability to read technical information
• Compose a variety of documents
• Facilitate group discussions
• Solve practical problems
• Knowledge of personnel practices applied within a school district environment
• Interpreting contract language
• Understanding codes, regulations, and laws related to job functions
• Schedule activities, meetings, and/or events
• Gather, collate, and/or classify data
• Use basic job-related equipment
• Maintain confidentiality
• Establish and maintain effective working relationships
• Communicate with diverse groups
• Work with detailed information and frequent interruptions
• Adapt to changing priorities

Technologies

• IFAS
• Core Data

Work Schedule

• 2026-27 School Year: 244 days/year
• 7.5 hours/day

Reporting Line

• Reports to: Manager of Human Resources

Experience

• Job-related experience with increasing levels of responsibility is desired.

Education

• Targeted job-related education that meets the organization’s prerequisite requirements.

Clearances

• Criminal Justice Fingerprint/Background Clearance

FLSA Status

• Non Exempt

Working Environment

• Some lifting, carrying, pushing, and/or pulling
• Some stooping, kneeling, crouching, and/or crawling
• Significant fine finger dexterity
• Typically: 60% sitting, 20% walking, 20% standing
• Clean and healthy environment