Human Resources Technician II

The City of Manhattan, Kansas seeks a Human Resources Technician II to provide confidential administrative, paraprofessional, and technical support for human resources programs and services. This role supports recruitment and onboarding, benefits administration, compensation processing, records management, compliance, and general employment services.

Responsibilities

• Maintains confidential personnel records covering hiring, separations, leaves of absence, transfers, promotions, and other status changes using the HRIS and related electronic files, logs, and spreadsheets.
• Processes salary and benefits updates; enters and maintains personnel transactions in the HRIS; coordinates payroll status updates with payroll staff and assists with pay actions.
• Keeps salary grade and step tables, as well as job codes and position codes, current.
• Prepares and maintains confidential files and compliance documentation in line with records retention policies and established procedures.
• Provides administrative and technical support for recruitment, including posting vacancies, initiating background checks, sending candidate communications, responding to inquiries, launching onboarding activities, and scheduling post-offer and pre-employment screenings.
• Coordinates onboarding for around 400 seasonal employees annually, including new hire paperwork, I-9 verification, oaths of office, and drug screening requirements.
• Assists employees with health and dental benefit changes during open enrollment and after qualifying life events, ensuring timely processing and accurate records.
• Responds to routine questions from employees, applicants, outside agencies, and the public regarding employment, recruitment, onboarding, benefits, and other HR matters.
• Researches applicable policies, procedures, ordinances, and regulations to provide accurate information and help resolve routine issues.
• Provides guidance on established procedures for grievances, disciplinary actions, discrimination and harassment complaints, and other personnel matters governed by City policies and ordinances.
• Refers complex or sensitive non-routine matters to appropriate HR staff.
• Assists with administering HR programs in compliance with federal, state, and local laws, regulations, policies, and procedures.
• Helps update HR policies, procedures, forms, and related materials to reflect legal and operational changes.
• Supports distribution and communication of new and revised policy information to employees.
• Maintains compliance-related records, documentation, and audit support materials as assigned.
• Assists with developing, coordinating, and implementing HR systems, procedures, forms, and reporting tools.
• Recommends process improvements that enhance efficiency, service delivery, and effective use of technology.
• Helps coordinate and implement the City’s employee onboarding program.
• May serve on committees, attend meetings and training, maintain current knowledge of HR laws and practices, and represent the City at job fairs and other employment events as assigned.

Requirements

• High school diploma or equivalent.
• Two years of full-time equivalent progressively responsible confidential administrative, paraprofessional, or technical support experience, including some experience supporting a HR program area related to the assignment.
• Equivalent combinations of education and experience may be considered to meet the minimum qualifications.

Technologies

• HRIS

Benefits

• Boot, clothing and vehicle allowances, if applicable.
• City issued cell phone, if applicable.
• KPERS retirement obligation; voluntary contributions available with Nationwide, Mission Square, and Empower KPERS 457.
• Comprehensive medical, dental, vision, and prescription benefits with wellness options.
• Paid holidays – 10.5 per year plus one floating holiday.
• Paid vacation – 12 to 26 days per year based on years of service.
• Paid sick leave – 12 days per year.
• Paid parental leave – up to 6 weeks.
• Education reimbursement and professional development; tuition and fees reimbursed up to $8,000 per calendar year; certification/licensure may be reimbursed.
• Other benefits include long-term disability, employer paid group life insurance, base life insurance, employee assistance program, and additional voluntary options.

Description

Regular, non-exempt position.

Starting salary range: $19.06 - $22.87 per hour, DOQ.

Closing date: Open Until Filled.

Shift and hours: Monday to Friday, 8:00 AM to 5:00 PM.

Cover letter and resume required with application.

How to apply: Use the apply button on this page to complete the online application, upload a resume, and provide a list of three professional references with contact information. For general questions about the position, contact Unique Hiram at (785) 587-2447 or [email protected].

Employee, Applicant, and Public Assistance

• Provides information and technical assistance regarding HR programs, processes, policies, and procedures.
• Responds to routine questions from employees, applicants, outside agencies, and the public related to employment, recruitment, onboarding, benefits, and other HR matters.
• Researches applicable policies, procedures, ordinances, and regulations to provide accurate information and assist with routine issue resolution.
• Provides guidance on established procedures for grievances, disciplinary actions, discrimination and harassment complaints, and other personnel matters governed by City policies and ordinances.
• Refers complex, sensitive, or non-routine matters to appropriate HR staff.

Compliance and Policy Support

• Supports HR programs to ensure compliance with applicable laws, regulations, policies, and procedures.
• Assists with administering HR programs in accordance with federal, state, and local requirements.
• Assists with updating HR policies, procedures, forms, and related materials to reflect legal and operational changes.
• Supports distribution and communication of new and revised policy information to employees.
• Maintains compliance-related records, documentation, and audit support materials as assigned.

Process Improvement and Program Support

• Supports continuous improvement of HR systems, processes, and services.
• Assists with developing, coordinating, and implementing HR systems, procedures, forms, and reporting tools.
• Recommends process improvements that enhance efficiency, service delivery, and technology use.
• Assists with coordination and implementation of the City’s employee onboarding program.
• May serve on committees, attend meetings and training, maintain current knowledge of HR laws and practices, and represent the City at job fairs and related events as assigned.