Human Resources Coordinator

Join the Metropolitan Council in a hybrid role that supports critical workforce processes for the Twin Cities metropolitan area. You will have access to strong benefits, retirement options through the Minnesota State Retirement System, and employer-supported healthcare choices. The position also includes opportunities to build skills through on-site training and tuition reimbursement, along with a work environment focused on service and continuous improvement.

Location: Saint Paul, MN (hybrid)
Pay: USD 33 - 54 per hourly
FLSA: Non-exempt
Union/Grade: AFSCME/Grade E

What You’ll Do

The Human Resources Coordinator provides technical support for core employee processes and compliance efforts, serving as a dependable point of contact for workforce needs. You will support HR activities including onboarding, personnel record maintenance, HRIS administration for the Talent Management team, recruitment support, and employee orientation paperwork.

• Prepare and electronically distribute job postings; post positions on selected websites or publications and research specialized websites.
• Create work instructions for complex or specialized functions.
• Monitor and track budgets and expenditures. Prepare purchase requisitions and track approvals. Verify and process requests, invoices, and procurement and contract administration documents.
• Research, compile, and analyze data. Prepare statistics and reports using Excel, PeopleSoft, PowerPoint, and other systems. Build presentation documents for meetings.
• Maintain a document management system for electronic letters and forms, staying current on changes to databases and software and recommending updates when appropriate.
• Coordinate scheduling across multiple parties, secure rooms as needed, and adjust meetings as requests change.
• Analyze, triage, and respond to Talent Management inquiries, or route requests to the appropriate HR contact and track follow-ups to support timely resolution.
• Maintain the applicant tracking system.
• Assist TM staff in recruitment tasks including contacting candidates, preparing and distributing materials, scheduling pre-employment tests, initiating background checks, and related steps.
• Coordinate requests for temporary staffing services through contracted agencies.
• Process employee data and position changes, voluntary and involuntary terminations, reinstatements, and table changes in the HRIS system, researching and resolving problems as needed.
• Develop standard reports and queries as requested.
• Administer New Employee Orientation paperwork by collecting and processing new hire documents.
• Respond to internal and external inquiries regarding employment opportunities, the application process, employer verifications, and other related questions.
• Establish and maintain employee personnel files, I-9 files, and recruitment files, ensuring required new hire and I-9 documentation is complete.
• Perform other duties and special projects as assigned.

What You’ll Need

• High school diploma or GED with 5 years of experience.
• Associate’s degree with 3 years of experience.
• Bachelor’s degree with 1 year of experience.
• Completed education in Human Resources, Business Administration, or a closely related field (field of study in Human Resources, Business Administration, or a closely related field).
• Experience supporting diverse internal and external customers.
• Experience with collective bargaining unit agreements.
• Experience with HRIS systems including PeopleSoft and NeoGov, including data entry and extracting standardized reports/queries.
• Strong Microsoft Office skills (Word, Excel, PowerPoint) and intermediate spreadsheet skills (new spreadsheets, formulas, sorting, charts, and graphs).
• Experience handling high-volume data entry with exceptional attention to detail.
• Strong email management skills, including the ability to organize, prioritize, and respond promptly to high volumes.
• Knowledge of HR policies, procedures, and federal/state employment laws, plus knowledge of HR Coordinator administrative procedures and Metropolitan Council policies and procedures.
• Advanced skills with Word (tables, mail merge, sorting, templates) and ability to create presentations with graphs and charts.
• Basic internet research skills for recruitment and candidate sourcing.
• Ability to read and interpret documents such as work instructions and procedure manuals, and write routine reports and correspondence.
• Ability to speak effectively before groups of customers or clients and maintain confidential and sensitive information.
• Ability to handle multiple tasks simultaneously and adjust priorities with changing workload.
• Intermediate and HRIS abilities, including entering information into HRIS and extracting standardized reports/queries.
• Ability to provide basic client services to the public and other agencies with tact, courtesy, and cooperation.

Tools You’ll Work With

Technologies: Excel, PeopleSoft, PowerPoint, NeoGov, Word, mail merge, HRIS system, applicant tracking system, MS Office

Benefits and Support

• Guaranteed monthly retirement income through the Minnesota State Retirement System pension fund.
• Voluntary deferred compensation (457) plan to save additional retirement funds on a tax-deferred basis.
• Two or more medical plan options with employer contribution toward premiums over 80%.
• Dental, life, and vision insurance.
• Well@Work clinic.
• Bus/rail pass valued at over $1,200 per year.
• Parking at many job locations and fitness centers at many job locations.
• Employee Assistance Program.
• Extensive health and wellness programs and resources.

Hybrid Telework Eligibility

• Eligible for a hybrid (remote and onsite) telework arrangement.
• Permanent residence must be in Minnesota or Wisconsin.
• This posting will create a 6-month eligibility list for current and future openings.

Recruitment Process

• We review minimum qualifications.
• We rate education and experience.
• Structured panel interview.
• Selection interview.

After completing the steps above: If you are new to the Metropolitan Council, you must pass a drug test (safety-sensitive positions only) and a background check verifying education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable. If you are already an employee, additional testing may apply depending on the position and department, including criminal background checks and drug testing when moving into safety-sensitive, supervisory or management, Finance, Information Services, Audit, or Human Resources roles, or roles with access to financial records, files/databases, cash, vouchers, or transit fare cards. A driving record check and/or physical may also be conducted if applicable.

Important: False statements or withholding information may result in being barred from job consideration.