People Operations Generalist

People Operations Generalist will serve as the operational backbone for the Chicago office, coordinating recruiting logistics, candidate experience, and day-to-day people operations.

Responsibilities

• Lead initial candidate outreach and sourcing for open roles across trading, software development, and operations
• Schedule and coordinate phone screens, on-sites, and interview agendas across departments and with candidates
• Own the candidate experience end to end, including travel and logistics, day-of hosting, and follow-up
• Keep the recruiting pipeline organized by tracking candidates, requesting and maintaining feedback, and supporting the applicant-tracking system
• Coordinate key hiring steps including offer letters, background checks, and handoff into onboarding
• Manage office and people operations including supplies, vendors, deliveries, and the office space
• Run the food and kitchen program, including daily lunches, groceries, snacks, and coffee
• Plan and execute company events, team outings, and milestones such as birthdays, work anniversaries, and team wins
• Manage executive and team calendars, meeting logistics, travel coordination, and new-hire setup from desk to first-day logistics
• Handle day-to-day operational issues proactively to prevent disruption for others

Requirements

• 1 to 3 years of experience in people operations, recruiting coordination, office management, executive assistance, or a similar high-touch operational role
• Proactive approach with a no-task-is-beneath-me mindset; identify needs and handle them without prompting
• Excellent written and verbal communication, acting as a point of contact for candidates and vendors
• Strong scheduling and tooling skills across Outlook or Google Calendar, Excel or Sheets, and applicant-tracking or CRM tools
• Comfort learning new web-based systems
• Discretion and sound judgment when handling confidential information (compensation, candidate details, and internal matters)
• Service mindset focused on helping others have smoother days
• Ability and desire to learn new technologies quickly

Technologies

• Outlook
• Google Calendar
• Excel
• Sheets
• Applicant-tracking or CRM tools
• Web-based systems

Benefits

• Comprehensive health, dental, and vision insurance with premiums 100% covered by the firm
• 401(k) with a 4% company match
• Unlimited paid time off and sick leave
• Free lunch, coffee, drinks, and snacks
• Commuter benefits
• Monthly happy hours and annual team events

Nice to Have

• Experience at a trading firm, hedge fund, startup, or another fast-moving small-team environment
• Experience owning an office move, an events calendar, or a full recruiting cycle from scratch

What You’ll Do

• Recruiting & talent coordination
• Office & people operations

Location: Chicago, IL (onsite)

Salary: USD 65,000 - 95,000 per year

Minimum Experience: 1 year