HR Jobs in Napa, CA

1 job found

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15d ago

Human Resources & Payroll Manager

Quintessential Napa, CA

Napa, CA

15d ago

$80k - $95k/yr Full time Accounting Employee Relations Headcount

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Job Description

The role provides HR support and oversees payroll operations for Quintessential, operating on a hybrid schedule from Napa, California, and reporting to the Chief Financial Officer. The position offers a yearly salary in the range of USD 80,000 to 95,000.

Responsibilities

Oversee the staffing lifecycle, including sourcing, interviewing, selecting, and onboarding new hires.
Maintain up-to-date job descriptions and ensure compliance with local, state, and federal regulations.
Create training materials and performance management programs to clarify roles and expectations.
Develop tools to facilitate employee training and development.
Investigate employee issues and conflicts and work toward timely resolutions.
Ensure organization wide compliance with applicable laws and regulations.
Utilize performance management tools to guide and provide feedback to employees.
Apply HR policies consistently across the organization.
Update, rewrite, and maintain the employee handbook and related policies.
Maintain organization charts and the employee directory.
Maintain anti-harassment and data privacy training protocols, updating as legally required.
Maintain HR systems and processes to support operations.
Build and sustain relationships with all employees.
Demonstrate proficiency in common office software (Excel, Word, PowerPoint).
Track and manage annual performance reviews.
Monitor vacation liability balances and the time-off calendar.
Educate managers on appropriate training techniques.
Stay organized and efficiently plan and allocate business resources.
Investigate and report anti-harassment filings, conducting interviews and resolutions as needed.
Coordinate annual benefits open enrollment tasks.
Collaborate with IT services on employee office property and equipment.
Maintain a compensation strategy informed by market research and pay surveys.
Partner with management to align HR goals with business initiatives.
Analyze trends in compensation and benefits and maintain compensation plans.
Design and implement employee retention strategies.
Manage workers compensation coverage with the current provider.
Ensure timely semi-monthly payroll processing and related activities.
Maintain payroll systems and processes to support operations.
Maintain employee insurance plans and related benefits administration.
Prepare reports for monthly, quarterly, and annual payroll cost analysis.
Monitor promotions, transfers, and terminations.
Onboard employees across all systems, including Paycom, HRIS, health benefits portals, 401(k) platforms, and related tools.
Manage Motus costs and onboarding for new hires.
Maintain an employee compensation tracking file, including annual bonuses and current pay data.
Oversee year-end payroll tasks such as benefit rollovers, 401(k) rollovers, accruals, and W-2 distributions.
Create an annual payroll calendar for employees and finance payment dates.
Manage HSA contributions to an external vendor.
Administer the expense reimbursement module, reviewing and approving, and flagging issues for senior management.
Oversee 401(k) management with external vendors, including enrollment, changes, and funding.
Set up the company as a new employer in additional states as needed for UI and labor tax reporting, and facilitate TPA status for the payroll vendor.

Requirements

Bachelor’s degree or an equivalent combination of education and experience.
Three to five years of related experience in human resources and payroll processing roles.
Valid state driver’s license and the ability to obtain and maintain auto liability insurance as required by state law.
Paycom software experience preferred.
Accounting and journal entry experience preferred.
Proactive problem solver with strong organizational skills.

Technologies

Paycom
HRIS
Motus
Excel
Word
PowerPoint

Benefits

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Vision insurance

Physical Demands

Prolonged periods of sitting and computer work (keyboard, mouse, monitor) or mobile computing devices.
May involve walking, bending, reaching, standing, squatting, and stopping.

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