Human Resources & Payroll Manager

The role provides HR support and oversees payroll operations for Quintessential, operating on a hybrid schedule from Napa, California, and reporting to the Chief Financial Officer. The position offers a yearly salary in the range of USD 80,000 to 95,000.

Responsibilities

• Oversee the staffing lifecycle, including sourcing, interviewing, selecting, and onboarding new hires.
• Maintain up-to-date job descriptions and ensure compliance with local, state, and federal regulations.
• Create training materials and performance management programs to clarify roles and expectations.
• Develop tools to facilitate employee training and development.
• Investigate employee issues and conflicts and work toward timely resolutions.
• Ensure organization wide compliance with applicable laws and regulations.
• Utilize performance management tools to guide and provide feedback to employees.
• Apply HR policies consistently across the organization.
• Update, rewrite, and maintain the employee handbook and related policies.
• Maintain organization charts and the employee directory.
• Maintain anti-harassment and data privacy training protocols, updating as legally required.
• Maintain HR systems and processes to support operations.
• Build and sustain relationships with all employees.
• Demonstrate proficiency in common office software (Excel, Word, PowerPoint).
• Track and manage annual performance reviews.
• Monitor vacation liability balances and the time-off calendar.
• Educate managers on appropriate training techniques.
• Stay organized and efficiently plan and allocate business resources.
• Investigate and report anti-harassment filings, conducting interviews and resolutions as needed.
• Coordinate annual benefits open enrollment tasks.
• Collaborate with IT services on employee office property and equipment.
• Maintain a compensation strategy informed by market research and pay surveys.
• Partner with management to align HR goals with business initiatives.
• Analyze trends in compensation and benefits and maintain compensation plans.
• Design and implement employee retention strategies.
• Manage workers compensation coverage with the current provider.
• Ensure timely semi-monthly payroll processing and related activities.
• Maintain payroll systems and processes to support operations.
• Maintain employee insurance plans and related benefits administration.
• Prepare reports for monthly, quarterly, and annual payroll cost analysis.
• Monitor promotions, transfers, and terminations.
• Onboard employees across all systems, including Paycom, HRIS, health benefits portals, 401(k) platforms, and related tools.
• Manage Motus costs and onboarding for new hires.
• Maintain an employee compensation tracking file, including annual bonuses and current pay data.
• Oversee year-end payroll tasks such as benefit rollovers, 401(k) rollovers, accruals, and W-2 distributions.
• Create an annual payroll calendar for employees and finance payment dates.
• Manage HSA contributions to an external vendor.
• Administer the expense reimbursement module, reviewing and approving, and flagging issues for senior management.
• Oversee 401(k) management with external vendors, including enrollment, changes, and funding.
• Set up the company as a new employer in additional states as needed for UI and labor tax reporting, and facilitate TPA status for the payroll vendor.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Three to five years of related experience in human resources and payroll processing roles.
• Valid state driver’s license and the ability to obtain and maintain auto liability insurance as required by state law.
• Paycom software experience preferred.
• Accounting and journal entry experience preferred.
• Proactive problem solver with strong organizational skills.

Technologies

• Paycom
• HRIS
• Motus
• Excel
• Word
• PowerPoint

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Physical Demands

• Prolonged periods of sitting and computer work (keyboard, mouse, monitor) or mobile computing devices.
• May involve walking, bending, reaching, standing, squatting, and stopping.