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Human Resource Coordinator

Union Gospel Mission of the Inland Northwest Spokane, WA

Spokane, WA

Today

$22 - $28/hr Full time Administrative Support Application Tracking System Coordinator

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Job Description

Provide administrative and operational HR support across payroll, recruiting, onboarding, safety, compliance, and employee records.

Responsibilities

Support core HR functions including payroll, safety, recruiting, onboarding, offboarding, compliance, performance management, training, and employee records
Act as a trusted point of contact for employees and candidates to help ensure HR processes are accurate, timely, confidential, mission-aligned, and compliant with organizational policies and employment requirements
Coordinate recruiting activities: post openings, coordinate advertisements, review applications, schedule interviews, and maintain applicant records
Communicate professionally with candidates and support interview logistics, reference checks, background checks, offer letters, and pre-employment documentation
Help ensure recruiting practices remain timely, consistent, equitable, mission-aligned, and responsive to hiring needs
Coordinate onboarding: manage paperwork, schedule orientation, set up employee files, configure system access, collect required acknowledgments, and support timely completion of eligibility, tax, payroll, benefits, and related documents
Provide an organized, mission-centered onboarding experience for new employees
Coordinate offboarding including separation paperwork, exit interview scheduling, property return, benefits notices, final payroll coordination, and related record updates
Maintain accurate records for hires, transfers, status changes, and separations
Serve as the designated backup for payroll processing: review timekeeping, enter payroll data, run payroll reports, and respond to payroll-related employee questions
Review payroll information for completeness, accuracy, and appropriate approvals prior to submission
Coordinate with the Payroll & Benefits Manager to resolve missing timesheets, corrections, leave entries, and other payroll discrepancies
Maintain payroll recordkeeping and filing in line with organizational procedures and retention requirements
Maintain confidentiality for payroll and employee compensation information
Coordinate the organization’s safety program: safety training, safety communications, incident documentation, and follow-up on corrective actions
Maintain safety records including training rosters, inspection logs, incident reports, and other required documentation
Assist with workers’ compensation reporting, claim documentation, and communication with employees, supervisors, and third-party administrators as appropriate
Support safety committee operations: schedule meetings, prepare agendas and notes, and track action items to completion
Support a safety culture by helping ensure compliance with safety policies, required training, and applicable workplace safety standards
Assist with HR policy administration: support employee handbook updates, acknowledgments, and related employee communications
Track employment and compliance documentation including compliance forms, training requirements, and required certifications, licenses, and acknowledgments
Support compliance with federal, state, and local employment requirements by maintaining accurate records and escalating concerns to HR leadership
Assist with internal audits, personnel file reviews, compliance reports, and follow-up on missing or incomplete documentation
Help keep HR forms, templates, postings, and employee communications current and aligned with organizational policy, values, and mission
Support performance management: coordinate timelines, track evaluation completion, prepare forms or system workflows, and follow up with supervisors and employees
Maintain performance management records and documentation in accordance with organizational procedures
Assist with performance improvement documentation and goal-setting materials under HR leadership direction
Coordinate employee training activities: schedule sessions, prepare materials, communicate requirements, track attendance, and maintain training records
Monitor and report on required training completion and provide reminders to employees, supervisors, and HR leadership
Assist with identifying training needs using compliance requirements, onboarding feedback, safety initiatives, organizational priorities, and the faith-based mission and values
Maintain accurate employee records, personnel files, HR forms, and HRIS data
Respond to routine employee questions related to HR policies, procedures, benefits, payroll, and employment documentation; escalate complex matters as needed
Handle confidential and sensitive information with professionalism and discretion
Perform other duties and special projects as assigned

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field
1+ years of administrative experience required (1 to 3 years total); experience in human resources, payroll, recruiting, or safety coordination
Working knowledge of HR practices including employee recordkeeping, confidentiality requirements, policy administration, compliance tracking, performance management support, training coordination, and general employment processes
Ability to learn and use HRIS, payroll, timekeeping, applicant tracking, and Microsoft Office systems accurately
Strong attention to detail, organization, follow-through, and ability to manage multiple priorities
Effective written and verbal communication with a customer-service mindset
Ability to support and work within a faith-based organizational culture with professionalism, respect, and alignment to mission and values
Ability to maintain confidentiality and exercise sound judgment with sensitive employee information

Technologies

HRIS
Payroll
Timekeeping
Applicant tracking
Microsoft Office

Benefits

Medical, dental, and vision insurance options for employees, spouse, and children
Generous PTO: 20 days annually with carryover; plus 7 additional paid holidays (carryover limits may apply)
Retirement plan with employer matching starting at year one and building on years 3, 5, and 7 matching employee contribution up to 5% at year 7
Professional development support
Mission driven culture

Preferred Qualifications

Experience supporting payroll processing or serving as a payroll back-up
Experience coordinating workplace safety programs, safety committees, incident reports, or workers’ compensation documentation
Experience supporting full-cycle recruiting, onboarding, and offboarding processes
Experience supporting performance review cycles, training coordination, learning records, or employee development activities
Knowledge of applicable employment laws, workplace safety requirements, HR compliance practices, policy administration, performance management processes, and employee training coordination
SHRM-CP, PHR, payroll, safety, or related training/certification preferred but not required

Working Conditions / Physical Factors

Primarily indoors; requires sitting, standing, bending, reaching, and moving between buildings continuously
Requires sustained emotional balance, patience, and tolerance for people and personal and management issues continuously
Occasional ability to move about all facilities
Requires ability to hear, see, and speak clearly continuously
Prolonged periods of sitting at a desk and working on a computer continuously
Must be able to lift 15 pounds at times occasionally
Occasional ability to access and navigate each department at the organization’s facilities

Mission & Cultural Alignment

Support and uphold the organization’s Christian mission, values, and faith-based culture
Model professionalism, compassion, and integrity in all interactions
Approach employee relations and HR decisions with grace, wisdom, and fairness

Additional Requirements

Union Gospel Mission is a privately funded 501(c)3 non-profit evangelical Christian ministry
Each employee must have a relationship with Jesus Christ as personal Savior and Lord
Be able and willing to share the Gospel and participate in all ministry activities of Union Gospel Mission
Subscribe to Union Gospel Mission Statement of Faith and Qualifications for Employment upon hire and continuously while employed
Adhere to Union Gospel Mission Employee Handbook

Location: Spokane, WA (onsite) | Compensation: USD 22 - 28 per hourly

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