Onboarding Specialist I - Human Resources

The Onboarding Specialist I supports Mount Sinai Health System by administering the complete pre-employment onboarding workflow for final selected candidates. The role focuses on accurate documentation processing, coordinated compliance steps, and customer service that helps new hires move into their roles smoothly.

Key Responsibilities

• Manage receipt of required onboarding documents from potential new hires, including employment applications, educational documents, references, resumes, disclosure and consent forms, certificates of disposition, and relevant licenses, certifications, and PSVs connected to background checks.
• Review and analyze application-submitted information to confirm completion and accuracy before releasing records to the background screening company.
• Partner with Recruiters and provide guidance related to records falsification and circumstances that may lead to disqualification from employment, including actions that could result in rescinded offers.
• Maintain and update demographic information and schedule EHS appointments for required new employee physicals and drug screens.
• Ensure candidate licensure and certifications are current and up to date, and assess the legitimacy of documentation submitted by candidates to confirm eligibility for employment.
• Coordinate with Background Vendor Investigators when background check reports are still pending, including inquiries about reasons for delays and notifications of pending status.
• Communicate with International Personnel Staff to verify International Employees clearance status.
• Provide status updates to Hiring Managers and prospective new hires regarding employment progress and onboarding milestones.
• Ensure onboarding activities follow established standard practices and procedures.
• Perform other related duties as required.

Required Qualifications

• Bachelor’s Degree preferred, or equivalent related experience and education.
• 6 months of Recruitment and Staffing experience, including onboarding new hires.

Location

United States (Onsite)