Capture & Proposal Recruiter

Capture & Proposal Recruiter supports talent acquisition and proposal staffing for a government contracting organization.

Responsibilities

• Review, maintain, and manage job requisitions in the applicant tracking system (ATS)
• Partner with hiring managers, capture teams, proposal managers, and program leadership to define position requirements, qualifications, experience, and hiring priorities
• Track open requisitions, candidate activity, hiring progress, and recruitment metrics
• Ensure requisitions receive appropriate approvals and remain current throughout the recruitment process
• Proactively source, identify, and engage qualified candidates via job boards, professional networking platforms, employee referrals, resume databases, industry contacts, and other channels
• Identify candidates with relevant government contracting, federal program, technical, professional, and mission-support experience
• Conduct resume reviews, candidate screenings, and initial interviews to evaluate qualifications, experience, availability, and interest
• Maintain accurate candidate records, communication logs, and recruitment pipeline updates
• Develop and maintain relationships with prospective candidates for current and future staffing needs
• Collaborate with capture and proposal teams to identify staffing requirements for current and prospective government contract opportunities
• Support proposal development by sourcing qualified candidates for key personnel, proposed positions, and required labor categories
• Collect and organize candidate resumes, qualifications, certifications, availability, and other required information for submissions
• Coordinate candidate interest, availability, and commitment aligned to proposal timelines and company procedures
• Maintain a database of qualified prospective candidates to support rapid staffing after contract awards
• Assist with tracking recruiting deliverables and staffing-related proposal deadlines
• Handle candidate information and proposal-related materials confidentially per company policies
• Coordinate pre-employment drug testing in line with company policy, applicable law, and client or contract requirements
• Initiate and monitor employment background screenings, clearance verifications, and other required pre-employment checks
• Verify completion of screening documentation and follow up on outstanding results
• Communicate screening requirements, instructions, and timelines to candidates
• Coordinate verification for required credentials, certifications, education, and professional qualifications
• Maintain confidential and accurate screening records in accordance with applicable laws, company procedures, and records-retention requirements
• Escalate screening discrepancies or compliance concerns to the Human Resources Director
• Support consistent and fair screening and hiring decisions in accordance with applicable employment laws and regulations
• Coordinate onboarding for selected candidates from offer acceptance through first day and completion of required onboarding activities
• Prepare and distribute offer letters and onboarding documentation in coordination with Human Resources
• Monitor onboarding completion and maintain accurate personnel records per company procedures
• Communicate with new hires to support a positive and organized onboarding experience

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Management, or related field preferred; equivalent relevant experience may be considered
• 3+ years of experience in recruiting, talent acquisition, or staffing required
• Experience supporting government contracting, federal proposals, capture management, or contract staffing highly desirable
• Experience creating requisitions, sourcing candidates, conducting initial screenings, and coordinating onboarding
• Familiarity with applicant tracking systems, recruiting databases, job boards, and professional networking platforms
• Experience coordinating pre-employment drug testing, background checks, employment verification, and related screening activities
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple requisitions and competing deadlines in a fast-paced environment
• Ability to handle confidential candidate, employee, and proposal information professionally
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams

Tech

• Applicant tracking system (ATS)
• Microsoft Office applications (Outlook, Word, Excel, Teams)

Location

• Tampa, FL (onsite)