Talent Acquisition & Recruiting Specialist

The Talent Acquisition & Recruiting Specialist is responsible for end-to-end recruiting and the pre-hire process, ensuring an efficient and engaging candidate experience from requisition intake through onboarding readiness to start. This role also supports high-volume seasonal hiring and participates in school, community, and career event recruiting.

Role Overview

Manage full-cycle recruitment activities, partnering closely with hiring managers to understand staffing needs and hiring timelines. Coordinate candidate sourcing, screening, interview scheduling, offer administration, and pre-employment clearance while maintaining accurate records in the applicant tracking system.

Responsibilities

• Own the recruiting process from requisition creation and intake through completion of pre-hire activities.
• Partner with hiring managers to confirm staffing needs, job requirements, qualifications, and hiring timelines.
• Review and manage approved requisitions, ensuring job postings accurately reflect position requirements.
• Source candidates using job boards, recruiting platforms, professional networks, community organizations, schools, career events, and other talent pipelines.
• Conduct initial candidate screening and evaluate candidates against established job requirements.
• Maintain timely candidate communication and follow-up throughout each stage of the hiring process.
• Coordinate and schedule interviews, manage interview logistics, and support a clear candidate understanding of the process.
• Collect interview feedback and facilitate communication between candidates and hiring managers.
• Maintain accurate and timely applicant tracking system records and keep candidate information confidential.
• Serve as a primary point of contact for candidates through recruiting and pre-hire readiness.
• Identify opportunities to improve the candidate experience and streamline recruiting workflows.
• Draft and coordinate employment offers in line with company guidelines and approved compensation.
• Manage the transition from offer acceptance through pre-hire clearance.
• Coordinate and monitor completion of pre-employment activities, including background checks, driving record/MVR checks where applicable, employment documentation, and other required screenings.
• Follow up with candidates to ensure required pre-hire documentation and screenings are completed within established timelines.
• Work with the HR team and hiring managers to resolve pre-hire issues and support candidate readiness for scheduled start dates.
• Manage significant recruiting volume during peak hiring periods, particularly March through May, including labor and service employee recruiting.
• Simultaneously manage multiple open requisitions, candidates, interviews, offers, and pre-hire processes.
• Develop and maintain candidate pipelines aligned to seasonal staffing needs and prioritize critical openings with hiring managers.
• Research and identify career fairs, workforce development events, community events, and industry recruiting opportunities.
• Coordinate and attend career fairs and recruiting events to promote employment opportunities and strengthen talent pipelines.
• Develop and maintain relationships with local workforce organizations, community partners, and educational institutions.
• Support recruitment for high school and college students and help build long-term student talent pipelines.
• Support apprenticeship program recruitment and summer employment opportunities, including participation in school career days and student-focused events.
• Prepare recruiting reports and provide updates on open positions, candidate activity, and hiring progress.
• Ensure recruitment activities are performed consistently with company policies and applicable employment requirements.
• Support HR Operations and Talent Acquisition projects as assigned, including cross-training to enhance team collaboration.
• Perform other ad hoc responsibilities and special projects as required.

Required Qualifications

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field, or an equivalent combination of education and experience.
• 4+ years of recruiting or talent acquisition experience, preferably in a high-volume recruiting environment.
• Experience managing candidates through a full-cycle recruitment and pre-hire process.
• 2+ years’ experience with applicant tracking systems and recruiting technology; ADP preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Ability to maintain confidentiality and handle sensitive candidate information professionally.
• Team-oriented approach with a commitment to collaboration and shared goals.

Tools & Technologies

• Applicant tracking systems
• ADP

Compensation

USD 70,000 - 90,000 per year.

Benefits

• Participation in ESG SHARE program
• 9 paid holidays
• Paid vacation
• Paid sick time
• Employer-matched 401(k)
• Employer-paid life insurance
• Optional supplemental life insurance
• Employee Discounts
• Medical, dental, and vision insurance plans
• Mission-driven, inclusive environment focused on both individual and collective success
• Opportunities for professional development

Work Location, Schedule, and Travel

• Work Location: Headquarters, West Bridgewater, MA
• Hybrid schedule: expected 4 days per week in the office and 1 remote day
• Travel: less than 5% of the time, primarily for career fairs, school visits, recruiting events, and community outreach activities