Human Resource Coordinator

This onsite role with the City of Brookhaven GA offers a competitive hourly rate and the chance to support city employees and constituents through professional HR service. Expect a collaborative environment focused on accurate records, onboarding, and responsive people operations. The position is based in Brookhaven, GA and is full of opportunities to contribute to a positive workplace culture while handling essential HR tasks.

Responsibilities

• Post job openings to job boards and the City website to attract qualified candidates
• Assist with scheduling interviews and coordinating interview panels; communicate applicant status updates
• Prepare pre-employment paperwork and new hire packets
• Conduct employment verifications and process background check requests
• Assist with drafting offer letters
• Support New Employee Orientation and related onboarding activities
• Ensure completion of I-9 forms and E-Verify compliance
• Collect and process new hire documents in the HRIS
• Set up new employee files (electronic and/or physical)
• Coordinate start-date logistics with IT, Finance, and department supervisors
• Assist with pre-screening of applicants
• Track employee credentials and maintain credentialing records
• Maintain accurate employee records in HRIS and update organizational charts and directories
• Organize confidential personnel files in compliance with retention laws
• Run standard HR reports such as headcount, PTO balances, and roster lists
• Assist employees with benefit enrollment questions and life event changes
• Support Open Enrollment logistics, including scheduling, communications, and forms
• Track mandatory training compliance (for example harassment training) and register staff for training sessions
• Help organize engagement events such as Employee Appreciation and Wellness Fairs
• Prepare sign-in sheets, feedback surveys, and certificates
• Schedule and coordinate meetings for employee counseling discussions
• Take notes during grievance or investigation meetings if assigned
• Maintain confidentiality of investigations and personnel matters
• Assist HR leadership with documentation and follow-up tasks
• Answer phones and greet visitors to the HR office; process HR mail
• Order office supplies and maintain organization of the HR workspace
• Assist with calendar scheduling for HR Leadership
• Handle bereavement notifications and related arrangements
• Serve as a first point of contact for employees and department staff
• Answer general HR policy, payroll, and benefits inquiries and refer to subject matter experts as needed
• Draft HR email communications, memos, and announcements
• Process Open Records Requests and Employment Verification Requests

Requirements

• Ability to function effectively as an HR Business Partner to HR team members
• Proficiency with HRIS/ATS systems, Microsoft Office (especially Excel), and data/records management
• Graphic design knowledge with Canva or similar programs
• Strong written and verbal communication skills for staff requests, inquiries, and documentation
• Excellent organizational ability with the capacity to multitask across administrative HR functions and maintain attention to detail
• Basic knowledge of HR and employment law, confidentiality, record retention, and compliance
• Interpersonal skills for assisting employees and managers, supporting onboarding and training, and maintaining a professional demeanor
• Demonstrated ability to maintain confidentiality
• Education: Bachelor's degree
• Experience: Minimum of 2 years in HR administrative support or similar role

Technologies

• HRIS
• ATS
• Microsoft Office
• Excel
• Canva

Physical Demands

• Frequent sitting, speaking, listening, and using hands for operating objects and controls
• Occasional walking to different areas within buildings
• Occasional lifting and moving up to 25 pounds
• Vision requirements include close vision and focus adjustment
• Work typically performed in an office or computer room setting

Work Environment

• Normal office environment with potential for limited local travel
• Occasional outdoor duties while conducting official business
• Some evening and weekend meetings; potential involvement in special events