Human Resource Coordinator

St. PJ’s Children Home is hiring a Human Resource Coordinator for an onsite role in San Antonio, TX. This position supports day-to-day HR operations with a hands-on focus on onboarding, HRIS and employee records, pre-employment activities, and coordination across candidates and program leadership, while maintaining confidentiality and compliance.

In this role, you will help keep HR processes organized and timely, support orientation and engagement events, and provide operational and technical assistance to the HR team. Success in the position includes a detail-oriented, culturally sensitive approach aligned with the organization’s Code of Conduct and Faith and Moral Policy.

Key Responsibilities

• Maintain confidentiality of HR office information at all times.
• Create new hire personnel records, enter new hire data into the HRIS, and prepare reports.
• Assist with record maintenance, including I-9 requests coordinated with the Human Resources Generalist.
• Conduct required pre-employment background checks in line with established policies, including reference checks, fingerprinting, medical screenings, and employment verification as applicable.
• Communicate effectively with candidates and provide updates to program managers and the HR team.
• Coordinate the onboarding schedule and requirements with program managers and candidates.
• If applicable, track vaccination document needs for new hires and ensure information is received within required timelines.
• Support the Recruiting & Engagement Specialist at community and recruiting events as needed.
• Assist with employee functions and end of year and end of fiscal year employee events.
• Support pre-hire interviews as needed, and assist with New Hire Orientation upon request from the HR Generalist.
• Schedule and conduct exit interviews as needed.
• Provide technical and operational support to the Human Resources Department.
• Assist with review and corrections of employee timesheets as requested under the HR Generalist’s guidance.
• Assist with initial workers’ comp calls if applicable paperwork is received.
• Remain sensitive to the service population’s cultural and socioeconomic characteristics.
• Follow safety training and daily safety protocols to help ensure the well-being of self and others.
• Protect confidentiality of information obtained through the organization, including client names and information, donor names and gifts, internal and external investigation details or results, and financial information.
• Adhere to the Code of Conduct and Faith and Moral Policy (mandatory), and complete required professional development on time.
• Perform other duties as assigned by the HR Generalist, Director of People & Learning, and Chief People Officer.

Requirements

• High School Diploma required; Associate’s Degree or Bachelor’s Degree preferred.
• One (1) year experience in social services preferred.
• One (1) year+ human resources experience preferred.
• Reliable transportation with a valid driver license.
• Must be at least 21 years of age with a clean driving record.
• Valid vehicle insurance.
• Must be able to travel locally up to 25%.

Technologies

• HRIS
• Microsoft Office

Competencies

• Customer Service
• Integrity / Honesty
• Critical Thinking
• Building Collaboration
• Communication

Minimum Knowledge and Skills

• Strong knowledge of industry protocols and best practices.
• Detail oriented, organized, and self-motivated; able to work independently and on a team.
• Strong written and verbal communication skills.
• Critical thinking and problem-solving skills.
• Reporting and presentation skills.
• Ability to switch tasks quickly and manage time effectively in a fast-paced environment.
• Working knowledge of computer software, including Microsoft Office.
• Strong organizational and coordinating skills, with follow-up and follow-through.