The Human Resources Coordinator role at A.O. Reed & Co. provides day-to-day HR administrative support and helps keep HR operations running smoothly across the employee lifecycle, from onboarding through ongoing recordkeeping and compliance.

Location and Schedule

San Diego, CA (onsite, 100% in-office).

Compensation

$27.00 - $31.00 per hour.

Role Summary

The HR Coordinator supports essential HR processes, including onboarding coordination, employee record maintenance, HRIS processing, and compliance tasks such as I-9 and E-Verify. The position also assists HR initiatives and policy enforcement while responding to employee inquiries and preparing management-facing reports as needed.

Key Responsibilities

Coordinate new hire onboarding activities, including pre-employment coordination, paperwork preparation, orientation sessions, and assistance with benefits enrollment.
Maintain accurate and current employee records, ensuring compliance with company policies and applicable regulations.
Process employee changes in the HRIS system, including promotions, transfers, and terminations.
Manage the I-9 and E-Verify process, including initial entry, audits, and re-verifications.
Facilitate background and security checks for employees requiring access to secure project sites.
Support HR projects and initiatives, including employee engagement programs and performance management processes.
Assist with the implementation and enforcement of HR policies and procedures.
Handle employee inquiries and escalate complex matters to the HR Manager when appropriate.
Prepare HR-related reports and presentations for management as required.
Ensure HR activities comply with labor laws, regulations, and company policies.
Maintain confidentiality and handle sensitive employee information with discretion.

Required Qualifications

2+ years of proven experience as an HR Coordinator or in a similar role is preferred.
Familiarity with HRIS systems and proficiency in the Microsoft Office Suite.
Strong attention to detail and the ability to manage multiple tasks efficiently.
Excellent communication and interpersonal skills.
Knowledge of state and federal labor laws and HR best practices.
Ability to maintain confidentiality and handle sensitive information with integrity.
High level of organizational and problem-solving skills.
Flexibility to adapt to a fast-paced, changing work environment.
Positive, collaborative approach with a focus on teamwork.
100% in-office in San Diego, CA.

Education

Bachelor’s degree in Human Resources, Business Administration, or a related field.

Technology

HRIS
I-9
E-Verify
Microsoft Office Suite

Benefits

401(k) Plan with Company Match: Match contributions dollar-for-dollar up to 4% of eligible pay, with immediate vesting.
Health and wellness coverage: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program, and accident & illness coverage.
Insurance coverage: Eligible for employer-provided Long-Term Disability, Basic Life, and AD&D, with option to purchase additional coverage per plan terms.
Vacation: 80 hrs/yr during your first 5 years, then 120 hrs/yr; unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+); accrues each pay period; unused accrued vacation time is paid out at separation per CA law.
Business travel: Travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you require assistance or accommodations during the application or interview process, contact [email protected] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S. Visa sponsorship is not available for this position.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies. Any such submissions without a prior signed agreement authorized by Legence Holdings LLC’s CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Human Resources Coordinator

Job Description