Human Resource Specialist I, II, III, IV
Job Description
Professional HR Specialist providing support across HR functions under general supervision, handling recruitment, onboarding, employee relations, benefits, compensation, training, compliance, and HRIS administration across levels I–IV.
Responsibilities
- Assist with general employment activities, including recruiting, attending career fairs, screening applications, reviewing candidates, coordinating pre-employment testing, managing requisitions, guiding onboarding, and processing new hire paperwork.
- Review and refresh job descriptions to ensure duties reflect the role and organizational needs, in collaboration with department supervisors and managers.
- Provide technical guidance to supervisors and staff on HR policies, procedures, and best practices.
- Maintain HRIS data integrity through regular audits and updates.
- Analyze HR metrics and generate reports to support data driven decision making.
- Maintain and update employee records in compliance with applicable laws and policies.
- Assist with training programs, including new employee orientation and supervisor training on hiring.
- Respond to salary surveys and compensation studies.
- Implement and support HR programs and initiatives.
- Assist with compliance audits and records management to ensure adherence to federal, state, and city policies.
- Operate a City vehicle or personal vehicle to attend career fairs, recruitment events, and other HR activities.
- Oversee and manage comprehensive HR programs, ensuring alignment with organizational goals.
- Monitor trends and changes in employment laws to ensure organizational compliance.
- Interpret and apply policies, laws, and regulations accurately.
- Conduct detailed research and analysis to recommend HR process improvements.
- Collaborate with other departments to address organizational needs.
- Assist with complex projects such as policy revisions, classification studies, or implementing new HR technology.
- Perform other job related duties and responsibilities as assigned.
HR Specialist I Requirements
- High school diploma or GED required.
- A valid driver’s license or a military waiver required.
- Two (2) years of administrative experience or experience in human resources, payroll, benefits, recruiting, or training is preferred.
- Education: High school diploma or GED required; associate’s degree in business management, Business Administration or related field preferred.
HR Specialist II Requirements
- Three (3) years of administrative experience or experience in human resources, payroll, benefits, recruiting, or training required.
- A SHRM-CP HR certification or other advanced HR-relevant certification approved by the Director of Human Resources is required.
HR Specialist III Requirements
- Five (5) years of progressively responsible administrative experience or experience in human resources, recruiting, payroll, benefits, or training required.
- A bachelor’s degree in business management, Human Resource Management, Business Administration or related field preferred.
- A SHRM-CP or SCP certification from the Society of Human Resource Management or other advanced HR-relevant certification approved by the Director of Human Resources is required.
HR Specialist IV Requirements
- Seven (7) years of progressively responsible administrative experience or experience in human resources, recruiting, payroll, benefits, or training required.
- An advanced supplemental HR-relevant certification approved by the Director of Human Resources based on role is required.
Technologies
- Excel
- Microsoft Word
- HRIS software systems
Special Requirements
- HIPAA Compliance training is required within sixty (60) days of employment.
- Ability to work in a standard office environment.
- The ability to travel to other work locations and occasional travel outside of the City may be required.
Physical Demands
- Standing – M
- Sitting – E
- Walking – M
- Lifting – I
- Carrying – I
- Pushing/Pulling – I
- Overhead Work – I
- Fine Dexterity – M
- Kneeling – I
- Crouching – I
- Crawling – I
- Bending – I
- Twisting – I
- Climbing – I
- Balancing – E
- Vision – E
- Hearing – E
- Talking – E
Experience and Training Guidelines
- HR Specialist I — Experience: Two (2) years of administrative or HR-related work preferred; Education/Training: High school diploma or GED required; Associate’s degree in business management, Business Administration or related field preferred; License or Certificate: Valid driver’s license or military waiver required.
- HR Specialist II — Experience: Three (3) years; License or Certificate: SHRM-CP or other advanced HR-relevant certification approved by the Director of Human Resources required.
- HR Specialist III — Experience: Five (5) years; Education/Training: Bachelor’s degree in business management, HRM, Business Administration or related field preferred; License or Certificate: SHRM-CP or SCP certification required.
- HR Specialist IV — Experience: Seven (7) years; License or Certificate: Advanced supplemental HR-relevant certification approved by the Director of Human Resources based on role required.
Compensation
- Hourly wage: USD 22 - 33
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