Human Resources Administrator

Responsibilities

• Prepare and execute HRIS reporting and data cleanup to maintain data integrity.
• Maintain accurate, up‑to‑date HR files, records, and documentation.
• Input and maintain all employee information in the HR database (new hires, benefits, status changes, terminations) and maintain a complete, current employee database.
• Generate weekly, monthly, and year‑end reports such as headcount, organizational charts, benefits costs, benefit enrollment, and new hires as requested.
• Administer the Rural Hall, NC benefit program day to day, including processing invoices, gathering information for the HR Manager, and responding to broker questions.
• Assist in preparing census data, open enrollment documentation, and communications for annual benefit elections.
• Support Corporate HR by collecting data for annual benefit audits.
• Ensure OSHA reporting functions are current and compliant with federal regulations.
• Maintain HIPAA and privacy/confidentiality requirements in all activities.
• GPS the weekly payroll process for Rural Hall, including collecting, verifying, and processing time worked; ensure payroll accuracy and timeliness.
• Serve as the primary contact for staffing agencies, coordinating temporary staffing needs, onboarding, terminations, and ongoing support while aligning with operations and standards.
• Input employee information into the HR payroll database (new hires, benefits, terminations, status changes).
• Prepare new employee files, ensure all requirements are met and forms completed.
• Maintain HR files and records in compliance with legal requirements and company policies.
• Process simple employment verification requests.
• Provide customer service by addressing basic employee policy questions and escalating as needed.
• Participate in evaluating and updating HR policies, goals, processes, and procedures; recommend new approaches to improve efficiency; assist with HR plans for Rural Hall employees.
• Reconcile benefits and other invoices.
• Assist in gathering information for department budget preparation and scheduling department meetings as needed.
• Assist with annual Open Enrollment documentation and communications; help employees enroll online.
• Contribute to planning and execution of annual activities, including outings, holidays, flu shots, and fundraising initiatives.
• Support administration and day‑to‑day operations of the employee incentive store program.
• Assist with various projects for HR Distribution and Corporate Office as needed.
• Prepare internal and external correspondence as required.
• Perform clerical functions as needed to support the HR team.
• Provide backup support for the Texas HR team to cover all personnel functions as needed.
• Performs other duties as required and assigned.

Requirements

• Associates Degree with a minimum of two years of HR experience required; HR Certificate preferred.
• Strong organizational and time management skills; dependable, adaptable to change, able to multitask, and maintain strict confidentiality.
• Solid PC skills with Microsoft Office (Excel, Access, Word, Outlook, PowerPoint); experience with HRIS and payroll systems (UltiPro) is required; ability to run reports, export to Excel, and manipulate data as needed.
• HIPAA and privacy/confidentiality awareness.
• Ability to read, analyze, and interpret business materials and government regulations; strong verbal and written communication skills.
• Bilingual English and Spanish is preferred but not required.

Technologies

• UltiPro (UKG) HRIS
• Microsoft Office: Excel, Access, Word, Outlook, PowerPoint

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Environmental Factors and Physical Demands

• Use of computer monitor, keyboard, and mouse; some manual lifting required for events.
• Must be able to push, pull, and lift cartons up to 20 lb or up to 50 lb with a dolly.

Supervision

• Under general supervision; self-motivated and proactive, with the ability to monitor own work to ensure high quality.