Human Resources Administrator

The Human Resources Administrator supports the HR team with administrative coordination, compliance oversight, recordkeeping, and reporting across multiple hotel properties and states. This is a 100% on-site role in Glen Allen, VA, operating Monday through Friday, and it also includes backup coverage for HR transactions in ADP and related payroll and verification processes.

Key Responsibilities

• Act as a primary point of contact for manager questions and requests, escalating items to the HR Manager or HR Generalist as needed.
• Track service anniversaries, send manager reminders, and follow up on recognition.
• Maintain current federal, state, and local compliance posters at each property.
• Manage OSHA recordkeeping, including ensuring incident forms are completed by managers, maintaining 300 logs, and posting annual 300A summaries.
• Review minimum wage and tipped wage requirements in operating states and audit pay practices for compliance.
• Administer E-Verify for applicable properties.
• Administer J-1 and H-2B programs, including document handling, coordination with sponsors and agencies, deadline tracking, and research on program requirements.
• Provide backup for ADP transactions, including terminations, status changes, benefits updates, and profile maintenance.
• Audit ADP records to confirm PTO policies, benefits eligibility, and settings align with each employee’s status.
• Provide backup for I-9 verification and onboarding.
• Manage electronic filing and maintain organized, compliant personnel records.
• Manage record retention, including archiving and purging personnel, I-9, and payroll records according to retention schedules.
• Pull ADP reports for payroll, workers’ compensation, insurance, benefits, and other audits.
• Complete state new hire reporting where not handled by ADP.
• Process and route state and agency mail, including SUI rate notices, tax notices, and wage verification requests.
• Process employment verification requests promptly and in compliance with requirements.
• Conduct a second review of payroll across all entities each cycle and serve as payroll backup.
• Provide backup for garnishment processing, including setup, updates, and agency responses.
• Support PTO policy administration by ensuring PTO policies are assigned to eligible employees and monitoring requests made without a balance or before eligibility.
• Prepare, review, and ensure timely filing of Form 940 (FUTA) by January 31.
• Coordinate W-2 distribution to employees and SSA filing by January 31.
• Support payroll, workers’ compensation, and insurance audits, including census data, employee changes, and carrier requests.
• Assist with the leave tracker and with FMLA and related leave paperwork.
• Assist with documentation for VEC and other state unemployment claims.
• Assist with Virginia and Pennsylvania separation notices and workers’ compensation claim paperwork as needed.
• Maintain the training tracker, monitor completion, and coordinate training implementation, including manager training.
• Analyze retention and turnover trends by property and position, and develop HR metrics and reporting.
• Coordinate employee surveys and summarize results.
• Assist with documenting HR standard operating procedures (SOPs).
• Assist with recruiting and reference checks as needed.
• Perform other HR duties as assigned.

Qualifications

• 1–2 years of experience in an HR, payroll, or administrative support role.
• Proficiency with HRIS systems and Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.

Preferred Qualifications

• Experience with ADP Workforce Now, including payroll and reporting.
• Experience with J-1, H-2B, or other visa program administration.
• Familiarity with OSHA recordkeeping and multi-state employment compliance.
• Data analysis and reporting experience (for example, Excel pivot tables and dashboards).
• Experience in hospitality or a multi-location environment.

Technologies

• ADP Workforce Now
• ADP
• Microsoft Office
• Excel
• E-Verify

Confidentiality

This role handles sensitive employee, payroll, benefits, and immigration information and requires strict confidentiality at all times.

Role Details

• Title: Human Resources Administrator
• Location: Glen Allen, VA (onsite)
• Schedule: Monday through Friday (100% on-site)
• Compensation: USD 55,000 per year
• Minimum Experience: 1 year