Human Resources Coordinator

The Human Resources Coordinator at Maybourne Beverly Hills Hotel supports core day-to-day people operations, helping manage colleague records, assist with recruitment coordination, and provide administration for benefits, recognition, training, and HR reporting. This onsite role is based in Beverly Hills, CA.

Role Responsibilities

• Answer and screen incoming telephone calls, take messages, and address inquiries independently as needed.
• Provide day-to-day administrative support to help ensure efficient operations and support Hotel and Human Resources projects as they arise.
• Coordinate colleague recognition, rewards, and events.
• Maintain accurate, up-to-date employee records, including personnel files, confidential documents, and performance management documentation.
• Prepare HR reports and support compliance audits to help ensure adherence to legal and regulatory requirements.
• Support daily office management tasks such as organizing meetings and conference calls and ordering office supplies.
• Collaborate with the Assistant Director of HR on administering Leave of Absence and Workers Compensation.
• Create and update Human Resources communications and other posting locations as needed.
• Track colleague training hours to help ensure compliance with training requirements and company standards.
• Print, organize, and file training documents for all training sessions to support accurate record-keeping and easy retrieval.
• Assist with training facilitation when needed, including setting up training rooms, preparing materials, and supporting sessions.
• Support the development of training materials by providing administrative assistance such as formatting documents and creating handouts.
• Assist the Assistant Director of Learning & Development with new colleague inductions.
• Monitor, compile, and restock training supplies to ensure materials are available for upcoming sessions.
• Check and prepare technology (including laptops) to ensure it is functional and fully charged, and troubleshoot as needed.
• Collaborate with colleagues across departments.
• Perform job functions with attention to detail, speed, and accuracy, with Microsoft Office Proficiency required.
• Coordinate pre-selection activities, including scheduling interviews and supporting background and reference checks, consistent with company policies and procedures.
• Assist with onboarding, including new hire paperwork via ADP Portal.

Required Qualifications

• 1 to 2 years of previous HR experience required.
• Strong oral and written communication skills required.
• Proactive attitude with strong organizational and time management skills.
• Ability to exercise good judgment.
• Bilingual preferred (Spanish).
• Advanced knowledge of Microsoft Office programs required.
• Previous experience with ADP workforce preferred.

Tools and Technologies

• ADP Portal
• ADP workforce
• Microsoft Office

Compensation and Location

• Location: Beverly Hills, CA (onsite)
• Salary: USD 34 per hour

Benefits

• Medical/Dental/Vision Insurance
• Company matched 401(k) plan
• Company matched Health Savings Plan
• Flexible Spending
• Paid Holidays
• Paid Time Off
• Paid Sick Leave
• Employee Assistance Program
• Parking
• Employee Recognition Programs
• Colleague meals
• Colleague Referral Incentive program

Physical Requirements

• Ability to remain in a stationary position for extended periods of time.
• Occasional movement inside the office to access filing cabinets and office machinery.
• Constant use of a computer and other office productivity machinery such as a computer, copy machine, and printer.
• Constant communication with vendors, clients, and staff members, including the ability to converse and exchange information.
• Ability to detect, determine, perceive, identify, recognize, and assess from long distances.
• Light to moderate lifting is required.
• Moderate noise environment typical of a business office with computers, phones, printers, and light traffic.
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time.

How You Demonstrate Your Talent

• Go the EXTRA mile in efforts.
• Be RESPECTFUL to guests and colleagues.
• Deliver service in a CARING fashion.
• Be OUTSTANDING.
• Express your own personality and create your LEGACY.
• Be your NATURAL SELF and be genuine and sincere with guests and colleagues.