HUMAN RESOURCES ANALYST

Responsibilities

• Handle diverse HR inquiries by researching and providing clear responses on personnel matters.
• Prepare personnel action forms and ensure precise, timely data entry of hires, promotions, demotions, salary changes, and off boarding into AZ360.
• Conduct regular data entry quality assurance for AZ360 through audits and troubleshooting.
• Collect and review documentation for base pay, performance pay, pay equity, and related analyses.
• Manage full-cycle recruitment and advise managers on staffing policies and procedures.
• Draft job announcements and post vacancies on electronic boards and other media.
• Screen resumes and conduct professional reference checks; coordinate new employee orientation.
• Represent the agency at career events and job fairs.
• Oversee onboarding and offboarding processes, including orientation, I-9 verification, fingerprinting, and badge coordination.
• Maintain, update, and audit internal HR records to ensure ongoing compliance.
• Stay current on employment regulations, trends, practices, and laws relevant to the assignment.
• Respond to HR questions from supervisors and staff on benefits, leave, performance management, retirement programs, and policies.
• Contribute to the Arizona Management System through root-cause problem solving, metrics, and standard operating procedures.
• Attend in-person service group meetings and travel within the state as required.

Requirements

• Knowledge of personnel management principles, labor laws including FMLA, FLSA, COBRA, EEO, HIPAA, USERRA.
• Understanding of HR management, benefits administration, and employee training.
• Experience developing and implementing recruitment strategies.
• Foundational knowledge of classification and compensation.
• Proficiency with office equipment and software such as Google Workspace and Microsoft Office (Word, Excel, Access, Outlook).
• Ability to establish and maintain effective interpersonal relationships.
• Skill in researching and analyzing documentation to determine appropriate actions.
• Strong written and verbal communication abilities; conflict resolution skills.
• Experience using databases to input, track, retrieve information, and generate reports.
• Ability to prioritize work for quality results and timely outcomes.
• Guide others to useful resources and deliver excellent customer service.
• Capable of managing workload, multitasking, and using resources efficiently.
• Ability to plan and make independent decisions, set priorities, and complete actions accurately.
• Comfort working in a fast-paced environment with changing priorities.
• Effective communication with all levels of personnel within and outside the organization; ability to interact with diverse stakeholders.
• Interpret policies clearly and ensure understanding and compliance across teams.
• Monitor, track, and follow up on action items; set and manage own work agenda.
• Maintain confidentiality of personnel, background, and medical records/documents.
• Possess and maintain a valid state-issued driver's license; willing to travel in-state and undergo driving record checks as required.
• Willingness to undergo a criminal background investigation.
• Ability to obtain favorable Tier 1 federal investigation for CAC approval to access federal IT systems.
• All new State employees must successfully complete E-Verify.

Technologies

• AZ360
• Google Workspace
• Microsoft Office (Word, Excel, Access, Outlook)

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional benefits include short-term disability, deferred compensation plans, and supplemental life insurance

Job Location

• Papago Park Military Reservation (PPMR), Phoenix, AZ

Selective Preference(s)

• Balanced combination of experience, education, and training aligned with the required knowledge, skills, and abilities. A candidate with one year of professional HR work experience or a Bachelor's degree in Personnel Management or a related field is preferred.

Retirement

• DEMA employees participate in the Arizona State Retirement System (ASRS); fire personnel participate in the Public Safety Personnel Retirement System (PSPRS).