Human Resources Assistant

The Human Resources Assistant Specialist supports multiple functions within a human resources department, with emphasis on recruitment administration, employee and labor relations support, and ATS/VMS operations. This onsite role at GDKN is based in Yarmouth Port, MA, supporting HR teams through reporting, troubleshooting, and recruiting-related coordination.

Key Responsibilities

• Assist with core HR functional areas, which may include recruitment and employment support, employee and/or labor relations activities, and special projects connected to workforce planning.
• Oversee Applicant Tracking System (ATS) and/or Vendor Management System (VMS) administration, including ATS/VMS support for regional, country, and corporate HR teams.
• Run reports and provide ATS/VMS support by collaborating with HR teams and stakeholders.
• Monitor job requisitions in the ATS/VMS and submit new requisitions in the Vendor Management System (VMS), including contingent worker needs in IQNavigator (IQN).
• Manage requisitions in the VMS, including contacting hiring managers to request additional information for approved requisitions.
• Troubleshoot issues based on end-user requests and support system users with guidance and problem resolution.
• Act as a subject matter resource to HR leads/teams and external candidates, including support with system setup and related issues.
• Provide training to system end users and process owners.
• Communicate system information to HR and hiring teams to support recruiting operations.
• Support workforce planning reporting by working with HR teams to develop data elements, provide access to evaluation data against defined targets, and reduce ad hoc report generation.
• Create and distribute reports to business units covering requisition, recruiting, and hiring activity.
• Select and review candidates for direct hire candidates only, identifying candidates with basic qualifications and forwarding selected resumes to the hiring manager for review.
• Follow up with hiring managers regarding selected candidates, interview results, and hiring progression.
• Conduct an HR fit phone interview to support selection of candidates for open positions.
• Coordinate necessary assessments and coordinate functional interviews with the hiring manager through local HR contacts.

Expense Reimbursement

• Reimburse approved job-related expenses (such as mileage and travel-related meals) after approval by the Expense Approver to the Resource.
• Ensure approved expenses align with established Expense guidelines.

Work Schedule and Location

• Work approximately 40 hours per week, with the ability to work overtime as needed.
• Flexibility is required for locations and district assignments as needed.
• Role is onsite (in person) at the work location.

Required Qualifications

• 2+ years of experience in the field or a related area.
• Associate's degree preferred (or equivalent experience).
• Some knowledge of employment laws.
• Effective communication skills.
• Recruitment experience.
• ATS experience: 2 years required.
• VMS experience: 2 years required.

Technology Requirements

• Applicant Tracking System (ATS)
• Vendor Management System (VMS)
• IQNavigator (IQN)

Compensation

• $28.00 to $30.60 per hour