Human Resources Assistant II

Support human resources operations for a workforce of 6,000+ full and part-time employees.

Responsibilities

• Screens visitors and assists with inquiries; answers telephone, screens incoming calls, and routes callers to the appropriate person.
• Inputs all employment data into the Human Resources/Payroll System as directed.
• Assists with personnel action reports by preparing information for Human Resources Generalist signature.
• Ensures prospective employees complete background checks, including initiating fingerprint paperwork to be forwarded to reviewing agencies.
• Ensures drug testing paperwork is completed by selected applicants for employment.
• Initiates and forwards social services paperwork to reviewing agencies.
• Reviews returning results to determine candidate acceptability prior to approval for further processing.
• Maintains an electronic file on employees, preparing paperwork for employees and applicants.
• Electronically files hard copies of employee records.
• Scans appropriate documents as necessary and manages the electronic document system to ensure accuracy of scanned documents.
• Schedules and maintains prospective applicants and employees for interviews and/or meetings.
• Documents personnel management history by completing personnel action reports.
• Records personnel actions accurately and electronically, including items that impact pay disbursements, vacation and sick leave, promotions, demotions, reassignments, and terminations.
• Assists in the initiation of advertising positions through various media outlets.
• Supports recruiting functions, including attending recruiting functions when needed.
• Responds to telephone and written inquiries from administrators and current and prospective employees.
• Plans for and conducts new employee orientation by ensuring employee packages are prepared, and assists with orientation as requested.
• Uses office equipment and information system/computer technology to perform HR essential functions, including filing data, updating computer files, and purging files.
• Assists in maintaining supervisors’ or other administrators’ schedules, appointments, and meetings.
• Performs other duties as required by the supervisor and/or the Chief Human Resources Officer.

Requirements

• Thorough knowledge of the technical aspects of assigned NPS human resources activities.
• Good knowledge of applicable federal and state laws, regulations, and NPS policies and procedures.
• Good knowledge of clerical methods, English usage, general business practice, and terminology.
• Good knowledge of computer operations and use of applicable software.
• Ability to understand, interpret, and follow detailed and complex instructions and guidelines with accuracy.
• Ability to type and input data accurately and timely using a computer keyboard.
• Ability to perform mathematical calculations rapidly and accurately.
• Ability to maintain clerical records and prepare relatively complex reports from such records.
• Ability to communicate clearly and concisely orally and in writing.
• Ability to work with employees and the public tactfully and courteously and collaborate harmoniously with others.
• Good organizational, time management, human relations, and detail orientation skills.

Technologies

• Human Resources/Payroll System
• Electronic document system
• Information system/computer technology

Education, Training and Experience

• Completion of high school.
• Coursework in business practice, accounting, and computerized accounting and database maintenance highly desired.
• Experience in a human resources/personnel office, preferably with a public school system a plus.

Supervision

• Work is performed under the general supervision of a human resources generalist.

Physical Attributes and Work Conditions

• Sedentary work environment; includes sitting, walking, standing, bending, reaching, or carrying light items.
• Exposure to normal, everyday risks.
• Office work with frequent interruptions.

Location: Norfolk, VA (onsite)

Salary: USD 21 - 29 per hourly