Human Resource Assistant

Support the people operations function with employee relations, compliance, payroll assistance, and risk/safety administration in an onsite Houston role.

Responsibilities

• Maintain employee and applicant documentation in line with governing agencies.
• Manage and track employee disciplinary actions.
• Coach, counsel, and guide managers ahead of employee disciplinary actions.
• Process Unemployment Notices of Entitlement and monitor potential charges with timely follow-through.
• Attend unemployment hearings when required.
• Assist with recruitment activities as needed, including reviewing applications and supporting interviews.
• Act as an employee relations resource.
• Administer workers’ compensation claims.
• Maintain and monitor workers’ compensation case files; follow up on open cases.
• Distribute and monitor employee performance evaluations (scheduled at three months, six months, one year, then yearly).
• Support weekly payroll processing.
• Provide support for offer/termination letters, special reports, background checks, and employment verification.
• Collect and forward supporting documents, files, and reports to requesting personnel.
• Answer routine inquiries; route non-routine items to the appropriate management team member and continuously follow up to completion.
• Support HR Management with correspondence and reports, calendar and appointment scheduling, and meeting coordination (including scheduling, reservations, travel arrangements, and presentation materials).
• Assist with expense reports, invoice coding for payment, and other clerical tasks.
• Support HR projects and miscellaneous duties as assigned.
• Ensure timely and accurate reporting and payment of Federal, State, and local business taxes and licensing requirements, including new hire reporting and compliance with applicable laws and regulations.
• Adhere to GHRA policies, procedures, and work directives; maintain strict confidentiality for pay and personnel information.
• Build effective working relationships across employees, managers, clients, and external parties; communicate effectively at all management levels.
• Perform duties safely, ethically, and professionally to meet business needs.
• Prepare written safety and health programs and policies.
• Identify safety training needs and coordinate safety training programs.

Requirements

• Strong project management skills and attention to detail; ability to balance workload to meet changing demands.
• Professional, knowledgeable communication for questions and inquiries; assertive problem-solving and action-oriented teamwork.
• Positive, flexible, do-whatever-it-takes attitude; ability to stay poised under pressure and committed to internal and external customer service.
• Bachelor’s degree preferred in Business Administration / Human Resources.
• Proficient in Microsoft Office, including Excel, and other job-related software or e-technology/cloud-based solutions.

Location and Work Details

• Houston, TX (onsite)
• Some travel may be required.

Compensation

• USD 50,000 - 52,000 per year

Technologies

• Microsoft Office
• Excel

Physical Requirements

• Requires little physical effort.
• May require standing, walking, use of hands, reaching with arms, climbing or balancing, stooping, kneeling, crouching, crawling, sitting, reading, and talking or hearing.