Human Resources Assistant (In-House, Promotional)

The City of Lemoore is seeking a Human Resources Assistant (In-House, Promotional) to support a broad set of HR technical, professional, administrative, and analytical functions. This onsite role assists with core personnel activities, including classification and salary administration, labor relations and negotiations, employee relations, workers compensation, and risk management. You will coordinate assigned HR work, support policy and procedure development, and provide responsible staff assistance within the human resources function.

Role & HR Support Focus

• Assist with a wide range of human resources work involving classification and salary administration, labor relations and negotiations, employee relations, workers compensation, and risk management.
• Coordinate assigned activities with other functions, divisions, outside agencies, and the general public.
• Recommend HR-related action and support development and implementation of policy, procedure, work methods, and budget items related to human resources.

Key Responsibilities

• Assist with recruitment, selection, and onboarding functions.
• Advise employees, department heads, and the public on matters relating to applicable state and federal laws, employment, benefits, policies, procedures, and labor agreements.
• Prepare and process personnel action documents.
• Receive, review, verify, log, and process performance evaluation documents.
• Prepare and process human resources forms and reports.
• Manage and maintain personnel records and files.
• Maintain and update pay scales.
• Assist with employee engagement and recognition programs.
• Process assigned invoices for payment.
• Enter and update employee records electronically and run reports.
• Complete employment verifications.
• Respond to and resolve difficult and sensitive citizen and employee inquiries and complaints.
• Perform related duties as required.

Minimum Qualifications

• Two years of advanced clerical experience.
• Two years of experience in human resources preferred.
• Equivalent to a high school diploma.
• Equivalent to an Associate’s degree from an accredited college or university with major course work in public or business administration, human resources management, or a related field preferred.

Required Knowledge & Abilities

• Knowledge of operations, services, and activities of a comprehensive human resources program.
• Knowledge of public sector personnel administration, including recruitment, selection, classification, compensation, risk management, benefits administration, and employee relations.
• Knowledge of recruiting, interviewing, and selecting qualified applicants.
• Knowledge of wage and salary benefit administration and job analysis methods.
• Knowledge of labor negotiation principles and procedures and methods for conducting employee investigations.
• Knowledge of municipal budget preparation and administration and advanced report preparation and presentation methods.
• Knowledge of training and performance evaluation principles and practices.
• Advanced knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of office procedures and equipment, including computers and applicable software such as word processing, spreadsheets, and databases.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations.
• Ability to provide technical assistance within a comprehensive HR management and risk management program.
• Ability to identify and respond to sensitive community and organizational issues and needs.
• Ability to analyze problems, identify alternatives, project consequences, and implement recommendations aligned with goals.
• Ability to research, analyze, and evaluate new service delivery methods and techniques.
• Ability to participate in classification and compensation functions and apply related principles to agency staffing.
• Ability to implement an efficient recruitment, selection, and retention program.
• Ability to review and resolve employee grievances in accordance with labor agreements.
• Ability to interpret city personnel programs and policies to employees and the public.
• Ability to prepare clear and concise administrative and financial reports.
• Ability to interpret and apply applicable policies, laws, and regulations.
• Ability to operate office equipment and supporting software applications.
• Ability to communicate clearly and concisely, orally and in writing, and to maintain effective working relationships.

Tools & Technologies

• Computers, word processing, spreadsheets, and databases.

Supervision

• Receives direction from the City Manager or designee.

Working Conditions

• Standard office environment with some travel to different sites.
• May require extended hours including evenings and weekends.
• May require travel outside City boundaries to attend meetings.
• Requires sufficient physical ability and mobility for office work, including standing or sitting for prolonged periods.
• May require occasional stooping, bending, kneeling, crouching, reaching, and twisting.
• May require lifting, carrying, pushing, and/or pulling light to moderate amounts of weight.
• Requires operation of office equipment with repetitive hand movement and fine coordination, including keyboard use.
• Requires travel to other locations using various modes of private and commercial transportation.

Recruitment Process

• Application: Applicants must submit an application and other documents required by the job announcement by the closing time on the final filing date.
• Separate application per position: Each recruitment process is treated separately, and a separate application must be submitted for each position applied for.
• Examination: Applicants will be evaluated, and those appearing most qualified will be invited to an examination or combination of examinations as indicated in the position announcement.
• Exam accommodations: If qualified and needing reasonable accommodations, request accommodations prior to the exam by calling Human Resources at (559) 924-6744 ext. 700.
• Eligibility lists: Maintain names of applicants with passing scores, generally for at least six (6) months.
• Probationary period: Regular positions generally include a one (1) year probationary period, and an employee may be terminated without recourse for any reason and at any time during probation.
• Eligibility to work in the U.S.: Prior to employment, provide proof of U.S. citizenship, alien registration, or authorization to work in the United States at time of appointment; failure to provide within three (3) days of hire may cause termination.

Additional Information

• A completed application is required.
• Selection process: Human Resources continuously reviews qualifications based on the application; applicants who clearly meet requirements may be invited to participate in a selection process that may include written, oral, and/or performance exams.
• Passing score: A score of 70% or above is required to advance through each phase of the process.
• A resume is not a substitute for an application.
• Veteran’s preference is available upon request; submit the request form and certified DD-214 prior to the closing date.