Human Resources Coordinator

The Brunswick School Department has an opening for a Human Resources Coordinator (one of two HR positions) to support public school staff in Brunswick, ME. This is a full-year, 8 hour/day onsite role with an hourly wage range of $35 to $38 and competitive benefits.

Key Responsibilities

• Develop and maintain personnel files and other documentation related to Brunswick School Department operations.
• Process employment applications, including posting vacancies and managing application materials received through website and other channels.
• Coordinate new hire orientation by distributing and processing new hire paperwork covering payroll, taxes, and benefits.
• Work closely with the Payroll Coordinator and other finance office personnel to support HR and payroll workflows.
• Update and maintain NEO staff requirements and related documentation.
• Process Request for Leave forms for all staff for Superintendent’s approval.
• Manage the worker’s compensation claim process; process OSHA compliance reports and support required postings.
• Coordinate COBRA benefits for employees when applicable.
• Process and maintain FMLA and PFML requests, including reports, letters, and logs.
• Maintain substitute records.
• Complete required state and federal reporting, including NEO, MEPERS, OSHA, ACA, and other applicable requirements.
• Maintain, post, and distribute seniority lists for teachers and support personnel.
• Prepare and disseminate annual wage agreements, contracts, and reasonable assurances for eligible staff.
• Maintain current certification and authorization information for professional and support personnel, and correspond with the Certification Committee and the Department of Education’s Office of Certification.
• Order and maintain background checks for prospective and current employees.
• Maintain a current list of contracted service providers for CHRC compliance.
• Stay informed of benefit and legal changes impacting employees.
• Collaborate as a team member within the Central Office and perform additional duties as requested by the supervisor and as required by the position.
• Keep the Director of Personnel & Finance informed of significant concerns.
• Maintain confidentiality for all aspects of administrative and HR work.
• Follow all applicable state and federal laws and regulations, and comply with district health and safety procedures.
• Arrive and depart punctually, notifying appropriate personnel regarding absences and coverage.
• Demonstrate loyalty, dependability, integrity, and other ethical standards; observe Board and school policies.

Required Qualifications

• Minimum of an Associates Degree or two years of work-related experience.
• Valid background check and CHRC through the Department of Education.
• Computer skills including data entry, word processing, database use, spreadsheets, and Google Suite.
• General office practice and procedure knowledge, with the ability to handle sensitive and confidential information.
• Pleasant and efficient communication skills, including good public relations skills.
• Ability to work effectively in a team environment.

Preferred Technologies

• Tyler Technologies - School ERP Pro financial software experience.
• Google Suite.