Human Resources Coordinator, Bilingual

Kappler, Inc. is hiring a Bilingual Human Resources Coordinator to support day-to-day HR operations with a primary focus on Manufacturing.

Responsibilities

• Act as a primary point of contact for routine HR questions and requests from Manufacturing employees while supporting employees company-wide.
• Provide Spanish-English and English-Spanish translation (verbal and written) to support communication between employees, management, and HR.
• Help employees with questions about company policies, benefits, payroll, attendance, timekeeping, and other employment-related matters; refer complex or sensitive issues to the HR Manager.
• Support employees in using HR systems, accessing employment information, and completing required forms and documentation.
• Maintain regular visibility and accessibility within Manufacturing operations to build relationships and identify employee support needs.
• Monitor employee call-in communications and coordinate timely distribution of attendance-related information to appropriate management.
• Coordinate interview scheduling, applicant communications, pre-employment screening, and other administrative recruitment tasks.
• Prepare new hire documentation, orientation materials, and employee records.
• Coordinate onboarding logistics and assist with or conduct assigned portions of New Hire Orientation.
• Assist new employees with completing paperwork, accessing HR systems, and understanding basic employment policies and procedures.
• Process routine employee information changes and maintain accurate records for hires, transfers, promotions, terminations, and other personnel actions (subject to appropriate approvals).
• Assist with offboarding activities, including documentation and administrative coordination.
• Maintain accurate and confidential employee records in HR information systems and physical or electronic files.
• Perform routine HRIS data entry, document processing, and record audits.
• Support payroll and timekeeping administration, including reviewing routine discrepancies and helping employees resolve questions.
• Support benefits enrollment activities and routine benefits administration, including employee communications.
• Track completion of required employee training and maintain training records.
• Prepare and distribute HR notices, employee communications, flyers, and other materials in English and Spanish as needed.
• Complete routine benefits billing and reconciliation activities in coordination with Accounting.
• Maintain HR forms, supplies, and administrative materials.
• Assist with coordination of employee recognition, company meetings, benefits enrollment events, and other employee programs.
• Support Workforce Development and Corporate Stewardship Committees through scheduling, communication, event coordination, and administrative assistance.
• Assist with employee surveys, feedback collection, and initiatives that support employee engagement.
• Identify opportunities to improve routine HR processes and access to HR services.
• Collaborate with HR staff and departmental management to provide consistent support across the company.
• Perform other related duties as assigned.

Requirements

• Fluent in English and Spanish, including ability to read, write, speak, and accurately communicate information in both languages.
• Strong interpersonal and customer service skills, with ability to communicate effectively with employees at all organizational levels.
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Ability to work independently, exercise sound judgment, and recognize when matters require escalation.
• Proficiency with Microsoft Office Suite and ability to learn HRIS and other business software.
• Strong written and verbal communication skills.
• Ability to build positive working relationships in a manufacturing environment.

Education & Experience

• Associate's or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Prior experience in human resources, administrative support, employee services, or a related field preferred.
• Experience working in a manufacturing or production environment preferred.
• Experience with HRIS, payroll, or timekeeping systems preferred.
• SHRM-CP, PHR, or equivalent HR certification preferred.

Technologies

• Microsoft Office Suite

Work Environment & Physical Demands

• Onsite role primarily based in the Manufacturing Offices with regular interaction throughout the manufacturing facility and other company departments.
• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform job functions.
• Must be able to stand, sit, and walk for prolonged periods; talk, hear, and use hands and fingers to operate computer and telephone keyboards.
• Noise levels are usually moderate.
• Ability to see and adjust; close vision and distance vision required.
• Must be able to lift up to 25 pounds at a time.

Location: Guntersville, AL (onsite)