Human Resources Coordinator, HRIS

The City of Cocoa is seeking a Human Resources Coordinator, HRIS to support City HR policies and procedures and to serve as a key liaison between Human Resources and Finance on HRIS and payroll-related needs. Reporting under the general direction of the Human Resources Manager, this role reviews and validates employment documentation to help ensure accurate, timely payroll while maintaining personnel record data through ongoing system maintenance.

What You’ll Do

• Assist the Human Resources Manager with establishing Division goals and objectives, including representing the Division in personnel matters during meetings.
• Stay current on new rulings, law changes, and regulatory updates, and recommend policy adjustments when needed.
• Review, validate, and process updates to personnel records in line with City policies, including work processed through personnel and/or Personnel Action Forms (PAF).
• Post and manage personnel file updates for events such as new hires, transfers, reclassifications, terminations, retirements, wage increases or decreases, deduction changes, sick leave bank requests and approvals, garnishment deductions, and other changes to personnel status.
• Prepare and process PAFs to report current payroll data for departments by analyzing pay calculations, position assignments, pay grade adjustments, vacancies, and the type of action to be performed.
• Complete paperwork tied to actions such as new hires, promotions, transfers, and additional pays, including calculation of salary, relevant dates, position information, and other required data, and provide records of personnel action transactions to the Finance/Payroll department while maintaining copies.
• Handle HRIS data maintenance, including reviewing and modifying data, administering HRIS system configuration code changes, and supporting system Fiscal Year and End of Year maintenance.
• Maintain self-service applications and complete other required system updates.
• Write reports and conduct analyses using tools such as Cognos, SunGard NaviLine HTE, BenTek, and NeoGov.
• Research and compile information for surveys including salary, EEO, Affirmative Action Planning (AAP), Department of Labor, and other survey needs.
• Support ongoing compliance by ensuring employee materials are updated to reflect current HR policies, procedures, and union contracts.
• Organize periodic audits of HR-related records, programs, and practices to determine compliance status, including internal audits related to FLSA/Wage & Hour compliance for internal wage payment processes.
• Analyze audit findings and provide recommendations based on results.
• Help maintain data used for EEO-4 reporting, AAP, I-9 compliance, and other reporting requirements.
• Assist with investigations tied to position re-allocation, working conditions, disciplinary actions, and employee grievances.
• Interpret personnel policies and union contracts for department heads, supervisors, union representatives, other agencies, and the public.
• Support Human Resources Manager efforts related to union negotiations by preparing surveys, reports, and information to assist in contract language and wage/pay scale development.
• Prepare routine, periodic, and special reports for the Human Resources Manager.
• Respond to Unemployment Compensation Claim-related activities and oversee public records requests as needed.
• Perform other related duties as assigned, with possible emergency work required for Essential Employees.

Required Qualifications

• Bachelor’s degree in public administration, business administration, human resources management, risk management, or a related field.
• Three (3) years of progressively responsible experience in human resources administration and risk management, or an equivalent combination of education, training, and experience.
• Preferred knowledge: BenTek, NaviLine (SunGard HTE), and Laserfiche.
• Knowledge of Human Resources practices and procedures, including Affirmative Action/EEO compliance and content/criterion validation.
• Knowledge of federal and State employment practice laws including COBRA, FMLA, ACA, ADA, HIPAA, and other applicable laws.
• Skill with a variety of computer programs, including Microsoft Office, and office equipment.
• Ability to coordinate and correlate data and information; exercise judgment and initiative; and maintain confidentiality and integrity.
• Ability to communicate effectively verbally and in writing, conduct research and analysis, and develop reports, manuals, and/or presentations.
• Ability to stay informed about legal and regulatory changes and to exercise tact and courtesy in frequent interactions with employees, elected officials, and outside representatives.
• Physical abilities for the position include dexterity for typing and data-related tasks, handling with the whole hand, mental acuity for rational decision-making, and walking in an office environment.
• For roles requiring operation of City vehicles: must possess a valid current Florida driver’s license or be able to acquire one within 45 days of hire.

Tools & Systems

• Cognos, SunGard NaviLine HTE, BenTek, NeoGov, Microsoft Office, Laserfiche, HRIS

Location & Work Setting

This position is based in Cocoa, FL and is onsite. Work takes place in a dynamic environment requiring sensitivity to change and responsiveness to shifting goals, priorities, and needs.

Salary: USD 63,294 - 70,012 per year.