Human Resources Generalist

Human Resources Generalist role supporting day-to-day HR operations onsite at the Dow Bay Area Family YMCA in Bay City, MI.

Responsibilities

• Lead full-cycle recruitment: job postings, applicant screening, interview coordination, and offer preparation
• Partner with hiring managers to determine staffing needs and strengthen recruiting processes
• Coordinate and facilitate new employee orientation
• Oversee onboarding and offboarding processes to support compliance and a smooth employee transition
• Conduct new-hire check-ins and support retention initiatives
• Manage performance appraisal administration and coordinate exit interviews
• Coordinate and attend hiring events as needed
• Ensure consistent application of organizational policy and compliance with federal, state, and local employment laws
• Maintain accurate employee records, including I-9 documentation, certifications, background checks, and required acknowledgements
• Monitor employee certifications, licenses, and credentials to support ongoing compliance
• Maintain HRIS data accuracy and generate reports as needed
• Process employee status changes (new hires, terminations, and related updates) in line with established payroll deadlines
• Support biweekly payroll processing and related administrative tasks
• Maintain HR documentation and support handbook updates
• Participate in accreditation or compliance initiatives, including child abuse prevention standards
• Serve as a resource to employees and supervisors on HR policies, procedures, and workplace concerns
• Support leadership in addressing performance, conduct, and employee relations issues consistently and compliantly
• Assist with progressive discipline administration
• Coordinate employee recognition programs, appreciation events, and engagement initiatives
• Conduct regular staff and department check-ins to identify concerns early and share HR guidance and resources
• Administer employee surveys and compile results for leadership review
• Identify opportunities to improve HR processes and the employee experience
• Coordinate benefit enrollment for new hires, status changes, and offboarding
• Assist with open enrollment activities and benefit communication
• Support leave program administration, including FMLA, ADA accommodations, workers’ compensation, and return-to-work processes
• Oversee volunteer onboarding, including background checks, required documentation, and compliance requirements
• Maintain accurate volunteer records and support volunteer engagement and retention
• Provide administrative and operational support to the HR department and organizational leadership as needed
• Provide functional oversight and mentorship to HR interns (project assignment and work review)
• Support cross-department initiatives requiring HR coordination
• Participate in special projects and assignments as directed by the CHRO

Requirements

• Experience in recruitment, onboarding, employee relations, and HR compliance required
• Bachelor’s degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered
• Minimum 3 years of progressive human resources experience preferred
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification preferred
• Strong understanding of employment laws, HR best practices, and confidentiality standards
• Experience with HRIS platforms and payroll systems
• Proficiency in Microsoft Office and Google Workspace
• Strong organization and time management skills; ability to handle multiple priorities
• High accuracy and attention to detail
• Ability to manage sensitive and confidential information with discretion
• Strong interpersonal, written, and verbal communication skills
• Ability to analyze processes and implement improvements
• Collaborative team orientation
• Commitment to high-quality internal customer service
• Experience in a multi-department or nonprofit environment preferred
• Supervisory experience preferred

Technologies

• HRIS
• Payroll systems
• Microsoft Office
• Google Workspace

Benefits

• Medical
• Dental
• Vision
• Life
• Short Term Disability
• Flex Spending
• YMCA Retirement Fund
• Paid Time Off
• Paid Sick Time
• Paid Holidays
• FREE YMCA Household Membership

Additional Job Details

• Location: Bay City, MI (onsite)
• Reports to: Chief Human Resources Officer (CHRO)
• Status: Full-time, salaried; generally during standard weekday business hours
• Work schedule flexibility: Exempt role; hours may vary based on organizational needs, including occasional early mornings, evenings, or weekends for recruitment activities, employee meetings, training, or operational priorities
• Compensation: Starting salary range from $45,000 per year