Human Resources Leave & Administrative Specialist

Northern Star Pogo LLC is seeking a Human Resources Leave & Administrative Specialist to support the HR team and provide administrative and HR coordination for the Pogo operation in Alaska. In this onsite role in Fairbanks, you will help manage employee leave processes, maintain confidential HR records, and assist with key administrative work tied to onboarding, offboarding, and benefits.

What you’ll do

• Coordinate employee leave programs, including FMLA, Workers’ Compensation, and other company leave options.
• Track leave dates, required paperwork, return-to-work documentation, and follow-up items.
• Communicate with employees regarding routine leave paperwork and the next steps in the process.
• Maintain accurate, organized, and confidential employee, leave, and personnel records.
• Enter and update employee information in ADP and other HR systems.
• Assist employees with completing HR forms and navigating routine HR systems and processes.
• Support Workers’ Compensation documentation and recordkeeping.
• Help the HR team with onboarding, offboarding, transfers, and other employee changes.
• Provide administrative support for benefits and annual enrollment activities.
• Prepare basic reports, spreadsheets, trackers, and employee documentation as needed.
• Review and process routine HR invoices and paperwork.
• Follow up with employees, managers, payroll, and other departments when information or documentation is needed.
• Support HR projects, recruiting events, career fairs, and employee activities as assigned.
• Escalate questions or concerns to the appropriate HR Advisor or HR Manager when needed.
• Perform other duties as assigned, while maintaining confidentiality for employee and medical/leave information.

What you bring

• High school diploma or GED required; an associate degree in Human Resources, Business Administration, or a related field is a plus.
• At least 1 year of administrative, HR Assistant, HR Coordinator, or similar experience.
• Experience with FMLA, Workers’ Compensation, HR systems, or the mining/resources industry is helpful, but not required.
• Previous HR, leave, payroll, or employee recordkeeping experience preferred.
• Comfortable with Microsoft Suite, primarily Outlook, Word, and Excel.
• ADP experience or experience with similar HR systems preferred.
• Strong organizational and time-management skills, with excellent written and verbal communication.
• Strong attention to detail and accuracy, including professional handling of confidential information.
• Ability to work independently and escalate questions or issues appropriately.
• Dependable, team-oriented, and willing to learn.
• Valid driver’s license.
• Ability to successfully complete a background check and post-offer physical.

Tools you’ll use

• ADP
• Microsoft Suite
• Outlook, Word, Excel

Compensation and schedule

• Salary: USD 71,000 - 78,000 per year
• Location: Fairbanks, AK (onsite)
• Schedule: Full-time, working 5 days on, 2 days off (Monday - Friday 8:00AM-4:30PM)
• Travel: Occasional travel to the Pogo mine site or other locations as needed

Additional eligibility details

The successful candidate must live in the Fairbanks North Star Borough area.

Benefits

• Excellent remuneration package with bonuses
• Insurances
• 401(K)
• Paid leave