Human Resources Specialist

Temporary, full-time Human Resources Specialist role onsite at UH Maui College in Kahului, Maui, handling payroll notifications, benefits coordination, employee records, student employment, and HR operations.

Responsibilities

• Operate the automated HRIS (PeopleSoft) to prepare payroll notification forms for personnel transactions.
• Assess Temporary Disability Benefit claims for eligibility and determine entitlement amounts.
• Process and adjudicate Workers' Compensation claims.
• Advise Faculty, Staff, Lecturers, and Casual or Emergency hires on fringe benefit programs and terms of employment in line with UHCC policies, CBAs, and benefit plans.
• Coordinate open enrollment activities and support any new benefit plans or plan updates.
• Respond to unemployment insurance claim notices filed with the Department of Labor and Industrial Relations; review employee records and provide information to state officials; file appeals as appropriate.
• Research and resolve employee concerns related to pay, leave, benefits, and retirement.
• Notify the HR Manager of unusual or difficult cases, gaps in guidelines, or conflicts in plans.
• Analyze records to determine eligibility for sabbatical, paid or unpaid leave, stipends, overloads, probationary credit, summer pro‑rata pay, and similar actions.
• Serve as the UH Maui College HR contact when coordinating with OHR Benefits, UH Payroll, EUTF, ERS, and other agencies delivering employee services.
• Assist the HR Manager by interpreting CBA articles and BOR policies to employees and supervisors.
• Support the on-campus SECE program administration; maintain the student position database and process employment transactions efficiently.
• Create and maintain personnel databases for student employment, including TB clearance, Form I-9, transcripts, appointments, and archived records.
• Train new SECE system users and assist with completing required forms.
• Respond to inquiries from Faculty and Staff on student employment HR matters referencing applicable policies.
• Prepare and update employee orientation sessions, covering UH system operations, CBA overview, pay, leaves, benefits, and retirement.
• Plan and conduct ongoing employee orientations to onboard staff within the UH system and outline pay, benefits, and retirement information.
• Identify and propose HR staff development projects; coordinate training logistics including speakers, facilities, and A/V equipment.
• Maintain personnel records in compliance with Federal, State, and UHCC policies.
• Collect and organize personnel data for systemwide or program reports and for inquiries from UH or UHMC partners.
• Assist with updating the UHMC HR Office website with current policies, procedures, and benefits, and contribute relevant campus updates.
• Support additional areas such as Civil Service and Casual hires as needed.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field, or an equivalent combination of education and professional experience.
• Functional knowledge of HR or business principles, practices, and terminology.
• Understanding of federal and state HR laws, rules, regulations, and systems relevant to HR or business functions.
• Proven ability to identify problems, analyze causes, and resolve common HR-related issues.
• Strong written and oral communication skills; ability to prepare reports and procedures and communicate effectively across various contexts.
• Demonstrated capacity to establish and maintain relationships with internal and external stakeholders.
• Proficiency with personal computers and word processing software.
• Knowledge of postsecondary institution structures and processes.
• Foundational knowledge of HR rules and regulations, including equal employment opportunity and related policies.
• Detail-oriented with the ability to manage multiple tasks and meet deadlines.
• Ability to prioritize multiple duties under demanding timelines.
• Basic understanding of accounting principles.
• Ability to apply knowledge of Native Hawaiian culture to collaborate effectively with diverse groups.

Technologies

• PeopleSoft
• Word processing software

Inquiries

• Name: UH Maui College, Human Resources
• Phone: 808-984-3381
• Email: [email protected]

To Apply

• A one- to two-page statement outlining how you meet the minimum and desirable qualifications
• Official graduate and undergraduate transcripts showing degree and relevant coursework
• Copies of transcripts are acceptable for now; original official transcripts required at time of hire
• Transcripts issued outside the United States require a course-by-course evaluation with an equivalency statement from a NACES member agency
• Academic records or grade summaries will not be accepted
• Diplomas and copies will not be accepted
• Resume
• Three professional references with contact information (including email addresses)
• Optional letters of recommendation

Incomplete applications will not be considered.