HUMAN RESOURCES SPECIALIST - LEAVES/RECORDS/SUBSTITUTE SERVICES @ ADMIN BUILDING - 8 HOURS CONT.

The HR Specialist for Leaves, Records, and Substitute Services provides essential support for timekeeping, leave administration, and substitute coordination within Spokane Public Schools. The role delivers high-volume, customer-focused human resources assistance to both classified and certificated staff, as well as administrators.

Responsibilities

• Maintain accurate data across work sites and staff, utilizing HR/Payroll software to compute retroactive, escrow, extracurricular, and supplemental pay using precise formulas.
• Process leave requests in line with district policy and applicable state, federal, and collective bargaining requirements; preserve accurate records of leaves and timekeeping.
• Advise classified and certificated employees on health leaves, FML, personal, maternity, educational, military, ADA, and other leave accommodations.
• Support the hiring process by conducting reference checks and extending job offers in accordance with laws, district policy, and collective bargaining agreements; provide related training to administrators and supervisors.
• Onboard new classified and certificated staff and substitutes; ensure completion of all new hire paperwork, security clearances, and legal documents.
• Coordinate initial district orientation for new hires and offer guidance on regulations and continued education relevant to the position.
• Monitor and place substitutes through the substitute system and coordinate coverage at school buildings as needed.
• Provide HR support to staff and administrators; collaborate and cross-train with other department personnel.
• Maintain and update professional knowledge through required or assigned development opportunities.
• Participate in additional duties to support the Human Resources team and Spokane Public Schools staff.

Requirements

• Demonstrated ability to perform the listed responsibilities.
• High school diploma or equivalent required.
• Bachelor's degree in Human Resources, Accounting, Business, or a closely related field, or equivalent work experience required.
• Three years of responsible human resources or related experience, preferably in a school district or HR environment; payroll/HR systems experience is desirable.
• Knowledge of HR principles and practices.
• Proficiency with personal computers and automated HR systems, including personnel management software.
• Ability to maintain precise records, organize data reports, and utilize mail-merge functions.
• Strong communication skills for written and oral information exchange.
• Competence in decision making and problem solving, with a focus on customer service.
• Proven ability to work confidentially with a diverse group of teachers, staff, and community members.
• Commitment to fostering a quality-focused environment, supporting a diverse workforce, and contributing to continuous improvement as part of a collaborative team.
• Attention to detail and accuracy, with the ability to organize and prioritize tasks and prepare written procedures.
• Discretion in handling sensitive information and the ability to work under pressure to meet deadlines.
• Positive engagement with youth and adults from varied socioeconomic, cultural, and ethnic backgrounds.

Technologies

• HR/Payroll software
• Mail-merge functions

Benefits

• Medical, dental, and vision coverage through SEBB for employees working at least 630 hours per academic year.
• Additional benefits may include vacation, sick, personal days, and paid holidays, with further pay provisions in accordance with applicable collective bargaining agreements.

Additional Information

• Work Schedule – Days and hours are subject to change based on program and district needs.
• Stipends, Leave Accruals, and Holidays – Stipends, leaves, and paid holidays align with the applicable collective bargaining agreement.
• Benefits Highlights – The School Employees Benefits Board administers health insurance and related benefits for benefit-eligible employees in Washington school districts; multiple medical plans are available, with vision and dental plans, plus life and AD&D insurance provided at no cost to the employee. Optional benefits include DCAP, additional life/AD&D, long-term disability, and a 403(b) plan through OMNI.
• Employee Assistance Program offers free confidential counseling and referrals for employees and dependents.
• DRS pension participation is available, with options for lifetime or hybrid plans contributing a portion of wages toward retirement.
• Voluntary retirement savings options include the DRS Deferred Compensation Program and a 403(b) plan via OMNI.
• Fingerprint background checks are required for all prospective employees.
• Spokane Public Schools complies with federal and state regulations and maintains a non-discrimination policy; questions about compliance may be directed to designated Civil Rights Coordinators.
• Civil Rights Coordinators and contact details are provided for Title IX, Section 504, ADA, Equal Opportunity, and Harassment/Intimidation/Bullying inquiries.
• Address: 200 N Bernard Street, Spokane 99201-0282