Human Resources Support Specialist

Based in Taylor, Michigan, Wade Trim is seeking a detail-oriented Human Resources Support Specialist to support onboarding, HR data administration, benefits, and People Services activities across the Taylor office. This role offers a hybrid work arrangement after a 90-day onboarding period and requires a high school diploma along with two to three years of related experience.

Responsibilities

• Oversee the full onboarding lifecycle, from start-date logistics to first-day coordination, aligning with hiring managers and People Services
• Coordinate pre-employment steps such as background checks and drug screens to ensure compliance and timely completion
• Collaborate with internal teams to ensure new hires are ready for Day One
• Enter onboarding documentation in HR systems including UKG Pro, Lever, DocuSign, and related platforms
• Assist with benefits administration and general People Services transactions
• Support offboarding activities, ensuring proper system updates and documentation completion
• Maintain accurate employee records in HR systems, including job details, compensation, and work location
• Perform I-9 verification and support E-Verify processing in compliance with DHS regulations
• Maintain electronic personnel files and document management practices
• Provide administrative support for People Services, including data entry, reporting, and audit preparation
• Coordinate and distribute People Services communications and documentation
• Maintain and update position descriptions, templates, and standardized materials
• Update documentation to reflect changes in processes, policies, and systems
• Organize and maintain shared resources, files, and reference materials
• Contribute to special projects and process improvement initiatives
• Assist with Learning Management System data entry and maintenance
• Promote and maintain a safe working environment

Requirements

• Two to three years of relevant HR or People Services experience
• Basic knowledge of Office 365 (Word, Excel, Teams)
• Experience with HRIS software, preferably UKG Pro, is preferred
• Education: High school diploma

Technologies

• UKG Pro
• Lever
• DocuSign
• Office 365 (Word, Excel, Teams)
• Learning Management System (LMS)

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability coverage
• Long-term disability coverage
• Education reimbursement
• 401(k)
• Performance bonuses
• Employee stock program
• Employee Resource Groups and Programs (Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, Wellness Program)

About Wade Trim

Wade Trim is dedicated to maximizing the value of infrastructure investments and has solved complex engineering challenges for more than a century. The firm customizes its approach to fit each project through a collaborative, client-focused style that yields solutions clients can stand behind.

Our culture emphasizes supportive growth, mentorship, and developing staff skills. Leadership is accessible, collaboration is encouraged, and opportunities exist for staff to help shape the firm’s future through strategic planning. Wade Trim supports work-life balance with a flexible, hybrid schedule that brings the team together in the office at least three days.

The Office of Applied Technology (OAT) drives innovation by pursuing new technologies or applying existing ones to enhance client value and positively impact communities. All staff are encouraged to share ideas to advance technology and processes, helping Wade Trim stay ahead of client needs.

Wade Trim is 100% employee-owned, fostering an ownership mindset that supports sustainability, growth, and opportunities for financial success across the organization.

To apply, please submit your resume through the Careers section of our website at http://www.wadetrim.com/careers. Wade Trim does not accept unsolicited resumes, candidate profiles, or CVs from third-party recruiters or agencies. Submissions without a valid, signed engagement agreement with Wade Trim’s People Services Team may be considered the property of Wade Trim. Wade Trim is an Affirmative Action/Equal Opportunity Employer.