Human Resources Specialist

The Human Resources Specialist supports the full employee lifecycle across multiple company sites, with a focus on recruiting, onboarding, timekeeping oversight, benefits administration, personnel records, training tracking, and HR compliance. The role partners closely with site managers and the payroll administrator and does not process payroll.

Key Responsibilities

• Post open positions, screen applicants, schedule interviews, check references, and prepare offer letters for approval.
• Coordinate pre-employment background and driving-record checks, including required notices and authorizations.
• Track open positions and the hiring pipeline, supporting managers in filling driver and skilled-trade roles.
• Lead new-hire orientation and manage the I-9 process, collect handbook acknowledgments, and ensure new-hire paperwork is completed on time.
• Maintain confidential personnel files, keeping medical and sensitive records separate and access-restricted.
• Schedule and track 30/60/90-day reviews.
• Coordinate offboarding tasks, including exit paperwork, return of company property, system access removal, and benefits notices.
• Send accurate new-hire, separation, leave, and benefits information to the payroll administrator by established deadlines.
• Collect supervisor-approved time corrections and attendance records, then forward them securely to payroll.
• Review employee pay concerns by checking HR-side information and refer payroll questions to the payroll administrator.
• Administer the time-clock and missed-punch process, and train employees on timekeeping procedures.
• Track attendance and leave records, including Michigan earned sick time, and flag exceptions to managers.
• Handle leave and accommodation requests confidentially and escalate them as needed.
• Track benefits eligibility, process enrollments and changes, and respond to employee benefits questions.
• Coordinate annual open enrollment with brokers and vendors, maintain the benefits calendar, and support resolution of billing discrepancies with accounting.
• Receive employee concerns confidentially, document them, and escalate to leadership as appropriate.
• Assist managers with documentation, performance reviews, and attendance follow-up.
• Maintain training records, driver license and MVR tracking, and technician certifications.
• Prepare a monthly HR report covering staffing, vacancies, turnover, attendance, benefits enrollment, and training.
• Help create and maintain standard HR forms, checklists, and templates across locations.

Requirements

• Approximately 5 years of experience in HR, people operations, or HR administration.
• Hands-on experience with onboarding, I-9s, personnel records, and benefits enrollment.
• Basic knowledge of Michigan and federal employment rules, including wage-hour, leave, and recordkeeping, along with strong judgment on when to seek expert guidance.
• Strong organization, discretion, and communication skills.
• Proficiency in Excel or Google Sheets.
• Valid driver’s license and reliable transportation to travel between company sites.

Tools and Technologies

• Excel
• Google Sheets

Payroll Coordination (No Payroll Processing)

• Provide accurate new-hire, separation, leave, and benefits information to the payroll administrator by established deadlines.
• Collect supervisor-approved time corrections and attendance records and forward them securely to payroll.
• Review employee pay concerns by checking HR-side information, then refer payroll questions to the payroll administrator.

Benefits

• Health insurance
• Paid time off, plus paid sick time under the Michigan Earned Sick Time Act
• Mileage reimbursement for travel between company locations
• Opportunity to help build and shape the HR function as the company grows

Preferred

• Experience supporting multiple locations or business entities.
• Familiarity with ADP or a similar HRIS or timekeeping platform.
• Background in automotive, transportation, towing, or skilled-trades environments.
• SHRM-CP, aPHR, or PHR certification, or progress toward one.