insitro is hiring a Recruiting Coordinator on a 3-month contract (option to extend) to coordinate high-volume recruiting activity.

Coordinate candidate meetings from start to finish, whether held at headquarters or offsite.
Arrange candidate travel and ensure process expense reimbursements are handled quickly and accurately.
Maintain candidate support by ensuring candidates feel informed at each step of the recruiting process.
Track candidate progress in Ashby from first contact through offer, supporting data integrity for the recruiting team.
Build subject matter expertise in recruiting operations tools, processes, and the recruiting technology stack.
Document standard operating procedures to help the team run consistently and efficiently.
Develop strong relationships with hiring managers and selection teams to support day-to-day needs.

2+ years of experience as a Recruiting Coordinator.
Experience scheduling multiple interview events simultaneously on a calendar.
Experience scheduling executive-level interviews in partnership with Executive Assistants.
Hands-on experience with an ATS such as Ashby, Greenhouse, or Lever.
Experience with recruiting tooling such as scheduling assistants, JD builders, or data visualization platforms.
Working knowledge of Excel or Google Sheets.
Comfortable using AI tools such as Claude in daily work.
Highly organized approach with the ability to manage many moving parts while keeping details accurate.
Solution-oriented, “can-do” mindset focused on finding workable answers to requests.
Comfort working in a visible role with close collaboration across the company, including senior leadership.
Ability to handle sensitive and confidential information with professionalism and sound judgment.

Contract pay: target starting rate for successful US-based applicants is $46–$50/hr.
Additional coverage provided for contract employees, plus onsite/hybrid food benefits.
Medical, dental, and vision coverage, plus mental health and well-being support.
Access to free onsite baristas and cafe with daily lunch and breakfast for onsite or hybrid employees.

Location: South San Francisco, CA (hybrid).
Schedule: in-person hybrid averaging 2–3 days/week, flexing up to five days depending on onsite interview volume and business need.
Reporting line: reports directly to the Director of Talent Acquisition & Workforce Strategy.
Day-to-day management: Recruiting Operations Specialist.
Contract term: 3 months with an option to extend.

Recruiting Coordinator (Contract)

Job Description