Recruitment Coordinator-Human Resources-Full Time

Coordinate all pre-employment hiring processes across systems, maintaining communication with candidates, HR managers, and hiring managers, while ensuring legal compliance and adherence to company guidelines.

Responsibilities

• Draft and circulate weekly job postings to ESC, posting positions internally and externally as appropriate.
• Manage and coordinate the full new hire workflow from posting and application through orientation.
• Act as on‑site administrator for the Applicant Tracking System and pre‑employment screening programs.
• Maintain accurate requisition data, provide weekly orientation status updates, and manage the orientation calendar.
• Keep system records and tracking to support the Affirmative Action Plan.
• Generate employment application and applicant tracking reports, plus requested daily/weekly reports, including rehiring eligibility.
• Draft offer letters and process pre‑employment screenings (background checks, drug testing, MVRs, credit checks).
• Receive and track results of drug testing and background checks to clear candidates for orientation and inform the Recruiter/HR Manager of outcomes.
• Schedule orientation after completion of all new hire tasks.
• Send onboarding forms via Dayforce and track completion status prior to orientation.
• Complete the NC Youth Employment Certificate process for minors.
• Maintain files for employee referrals and sign‑on bonuses, if applicable, and forward information to Payroll on scheduled dates.
• Conduct weekly New Hire Orientation sessions with the Director of Training, ensuring required paperwork is completed.
• Serve as alternate trainer to facilitate orientation when needed.
• Pre‑screen candidates and complete necessary paperwork.
• Enter new hires into E‑Verify and board them in the system.
• Issue new employee IDs and nametags.
• Distribute new hire reports to appropriate departments for processing.
• Ensure I‑9 compliance for all new hires, including proper storage, retention, and destruction of I‑9 records.
• Input new employee information into the payroll system and coordinate with the HR Coordinator to establish personnel files.
• Maintain employment applications and related documents in accordance with legal guidelines.
• Coordinate records storage and secure shredding or destruction of documents as required and approved.
• Collect and forward forms for potential tax credits.
• Respond to inquiries and provide information to authorized personnel.
• Aggregate data from personnel records and prepare required reports.
• Act as the Welcome representative for visitors to the HR office and provide direction as needed.
• Cover the HR and Housing Coordinator’s desk during absences.
• Assist recruiters and HR managers with recruiting events, including calendar management, supplies, and advertising as requested.
• Set up for all hiring events, new hire orientation, training, and other events as requested.
• Assist with employee housing and J1/TN visa candidates and hires as needed.
• Maintain a neat, organized work area to reflect professionalism and ensure privacy and document security compliance.
• Carefully verify documents and file information for accuracy.
• Continuously seek ways to streamline administrative processes and suggest improvements.
• Assist with assigned projects and keep VP and HR Managers informed of progress.

Requirements

• Associate Degree and at least three years of related HR experience, or an equivalent combination of education and experience.
• Ability to maintain the highest level of confidentiality when handling HR documents and information.
• Proficiency in Microsoft PowerPoint, Microsoft Excel, Microsoft Word, and either Google Chrome or Microsoft Edge.

Technologies

• Microsoft PowerPoint
• Google Chrome
• Microsoft Edge
• Microsoft Excel
• Microsoft Word
• Dayforce
• E‑Verify

Culture

Pinehurst emphasizes Genuine Hospitality, Trustworthiness, Good Stewardship, and Inspired Innovation. The culture centers on delivering consistent experiences to guests, members, and employees, guided by a purpose that honors timeless traditions and fosters legendary stories. The organization has welcomed guests for more than a century and values a heartfelt, collaborative workplace.

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The role requires varying levels of vision, hearing, and speech, with frequent standing, walking, and sitting. Applicants should be able to use hands to handle and reach for objects as needed.

Work Environment

Office environment in Pinehurst, NC. Pinehurst, LLC reserves the right to transfer employees to other assignments or locations as needed, on a temporary or permanent basis, to meet business needs.