Administrative Business Lead - Human Resources

Administrative Business Lead role supporting two senior HR leaders in New York with day-to-day administrative coordination across calendars, travel, meetings, and Concur workflows.

Responsibilities

• Own and manage both leaders’ calendars, including coordination of in-person and virtual meetings with multiple participants across different time zones
• Prioritize competing meeting requests and apply judgment to escalate high-priority items, ensuring leaders are prepared for key meetings
• Keep meetings on time by monitoring real-time requests throughout the day, including phone calls, urgent scheduling changes, and requests from senior leaders, team members, and stakeholders
• Coordinate logistics for HR leadership meetings and key forums, covering scheduling, room reservations, attendee coordination, materials preparation, and follow-up as needed
• Arrange domestic and international travel using Concur, including flights, hotels, cars, and visas if required
• Cross-check travel details for accuracy and proactively address any gaps or changes
• Process expense reports in Concur for both leaders and support timely reconciliation of corporate card activity
• Provide light administrative support to the broader HR team, such as ordering office supplies and supporting team logistics and ad hoc administrative needs

Requirements

• At least 10 years of administrative experience in a corporate environment
• Committed to being in the office 5 days per week on most week
• Gravitas to engage with C-suite personnel and their teams
• Highly organized with the ability to track multiple tasks to completion across stakeholders and timelines
• Meticulous attention to detail
• Ability to use judgment to pivot quickly and adapt to changing priorities in a fast-paced environment
• Ability to build strong, respectful relationships across the firm
• Positive “can-do” attitude
• High degree of professional discretion and integrity
• Proficient with the Microsoft Office suite

Technologies

• Concur
• Microsoft Office suite

Benefits

• Annual discretionary bonus
• Healthcare
• Leave benefits
• Retirement benefits
• Strong retirement plan
• Tuition reimbursement
• Support for working parents
• Flexible Time Off (FTO)

Location and Work Model

• Location: New York, NY (hybrid)
• Office requirement: Employees are currently required to work at least 4 days in the office per week, with flexibility to work from home 1 day a week
• Some business groups may require more time in the office based on role responsibilities

Compensation (New York, NY only)

• Salary range: USD $104,500.00 - USD $200,000.00 per year
• Employees may be eligible for an annual discretionary bonus
• Benefits include healthcare, leave benefits, and retirement benefits
• BlackRock follows a pay-for-performance compensation philosophy; total compensation may vary by role, location, firm, department, and individual performance