Human Resources and Administrative Lead

Albuquerque, NM onsite role coordinating HR processes and day-to-day office administration.

Responsibilities

• Coordinate recruitment for Direct Support Professionals, AmeriCorps members, and other openings, including job postings, applicant communication, interviews, and job offers as directed
• Review the Residential Staffing Worksheet to identify and communicate staffing needs
• Lead employee onboarding: collect required documents, manage personnel files, coordinate background screenings (CCHSP, EAR, SAMBA), and enter information in Paychex, HUB/Employee Navigator, and other platforms
• Coordinate training by assigning, tracking, and maintaining Trainual modules, including creating and updating content
• Maintain accurate and confidential employee records, contact lists, and organizational directories
• Track employee evaluations, notify managers of upcoming deadlines, and monitor completion
• Partner with managers and training staff to ensure new hires complete onboarding requirements and receive required resources
• Oversee front desk coverage, including visitor support, phone calls, and office opening and closing procedures
• Maintain organized digital files, shared documents, and administrative resources
• Identify opportunities to improve office procedures and administrative efficiency
• Supervise Administrative Assistants and Facilities Assistants: schedule, assign responsibilities, monitor performance, and address employee performance and attendance concerns
• Provide job coaching support when needed and when a Job Coach is unavailable
• Collect and maintain data for organizational reports, KPIs, and administrative projects
• Support daily operations and special projects while maintaining accuracy and confidentiality
• Prepare and distribute Weekly Updates, employee announcements, and email blasts as directed by leadership
• Maintain employee birthday and anniversary records and coordinate related announcements
• Assist with planning staff appreciation activities, administrative events, and organizational gatherings

Requirements

• At least 21 years old with a high school diploma or GED
• Minimum 1 year experience providing direct services to individuals with Intellectual and Developmental Disabilities (I/DD)
• Valid driver’s license and reliable transportation
• Ability to supervise employees, manage multiple priorities, and meet deadlines independently
• Proficiency in Microsoft Office and Google Workspace, with willingness to learn HR and administrative systems
• Computer literacy/application experience
• Commitment to Mandy’s Farm mission and values of growth, community, inclusion, and person-centered services
• One to three years of experience in HR, administration, office management, finance, or operations, preferably in a nonprofit setting
• Experience with project coordination, reporting, and administrative operations; strong attention to detail and ability to maintain accurate, confidential records
• Background supporting recruitment, employee onboarding, training coordination, and personnel management

Technologies

• Paychex
• HUB/Employee Navigator
• Trainual
• Microsoft Office
• Google Workspace

Benefits

• 403(b)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Pay, Schedule, and Location

• $21.00 per hour (starting pay from $21.00 per hour)
• Expected hours: 40.0 per week
• Work location: In person
• Ability to commute: Albuquerque, NM 87106 (Required)

Duties may change based on organizational needs and additional responsibilities may be assigned by the Director of Human Resources and Operations, Operations Coordinator, or organizational leadership.