EXPERIENCED Administrative/Human Resources Assistant

Oregon Eye Consultants, LLC seeks an Experienced Administrative/Human Resources Assistant to support daily operations, onboarding, compliance, and personnel records at the Springfield, Oregon onsite office. This role combines administrative duties with HR responsibilities in a medical office environment.

Responsibilities

• Manage daily clerical tasks including scheduling appointments, handling correspondence, preparing reports and presentations, shaping meeting agendas, and taking and creating meeting minutes.
• Maintain office calendars and facilities, schedule meetings, track staff uniform inventory, and order department supplies in coordination with the accounting department.
• Assist with posting job openings, screening resumes, scheduling interviews, and coordinating background checks.
• Prepare new hire packets, guide new employees through orientation paperwork, and process I-9 verifications.
• Maintain accurate, highly confidential physical and digital files including personnel, management, and executive records and databases.

Requirements

• Ability to work both independently and collaboratively
• High level critical thinking skills
• Ability to handle multiple simultaneous priorities
• Can-do mindset
• Experience: 1-3 years of proven experience in administrative or human resources support
• Tech skills: Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint)
• Soft skills: Exceptional verbal and written communication and a commitment to maintaining absolute confidentiality
• Education: High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Working conditions: Medical Business Office environment; some travel by automobile

Technologies

• Microsoft Office Suite (Word, Excel, PowerPoint)

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

What you need to have

• Ability to work both independently and collaboratively
• High level critical thinking skills
• Ability to handle multiple simultaneous priorities
• Can-do mindset

Qualifications / Non-negotiables

• Experience: 1-3 years of proven experience in administrative or human resources support
• Tech skills: Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint)
• Soft skills: Exceptional verbal and written communication and a commitment to maintaining absolute confidentiality
• Education: High school diploma required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Working conditions: Medical Business Office environment; some travel by automobile

Experience

• Administrative support: 1 year (Required)

Work Location

In person

Pay

$22.00 - $28.00 per hour

Equal Employment Opportunity Policy

OEC’s policy is to grant equal employment opportunities to all qualified persons. It is against that policy for any employee to discriminate against an applicant for employment or an employee based on race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, sexual orientation, gender identity or any other classification protected by applicable federal, state, or local

Our Practice Mission Statement

At Oregon Eye Consultants, we are committed to providing the highest quality of eye care through expertise and dedication in all that we do. We aim to support an atmosphere that will both comfort and educate our patients in all the services they receive. Our goal is to enhance the life of each patient by taking care of all their vision needs.