FY27: Staffing Assistant- Administrative & Supervisor

The Staffing Assistant - Administrative & Supervisor is an on-site role with Montgomery County Public Schools in Rockville, Maryland. This position supports HR staffing analysts with administrative and secretarial duties, coordinates interview scheduling, prepares files, and processes personnel transactions for transfers and new hires under general supervision.

Responsibilities

• Under general supervision, assists Human Resources staffing analysts and specialists in delivering services to applicants, teachers and administrators.
• Provides secretarial support including telephone handling, typing, data entry and receptionist duties.
• Schedules interviews.
• Prepares files and processes personnel transactions related to transfers and new teacher or supporting services employment.
• Executes applicable rules, procedures and regulations to ensure accuracy and to follow up on and correct problems.
• Demonstrates a strong commitment to excellent customer service.

Requirements

• Thorough knowledge of MCPS policies and procedures.
• Considerable knowledge of personnel processing procedures and applicable rules and regulations.
• Working knowledge of business English and spelling.
• Working knowledge of modern office practices, procedures and equipment.
• Ability to perform a wide range of standard office clerical tasks quickly and efficiently.
• Ability to maintain complex records and prepare reports from such records.
• Ability to make decisions based on experience, good judgment, and established departmental policies, procedures, and regulations.
• Ability to operate word processing equipment and demonstrate working knowledge of PC applications including spreadsheets.
• Knowledge of or ability to quickly learn locally developed and commercial applicant tracking software.
• Excellent communication, organizational and interpersonal skills with a commitment to customer service.
• High school diploma is required.
• Experience in performing personnel processing work.

Technologies

• Applicant tracking software
• Word processing software
• Spreadsheets

Job Specific Information

• The wage range for this position is between $27.33 and $40.17 per hour, based on years of service.
• For information about benefits, please follow this link: https://drive.google.com/file/d/1nCKtJEqy4w4SLTzmvmVXgE8hPfOBolkb/view

MCPS Official Job Description

Summary Description: Under general supervision, assists Human Resources staffing analysts and specialists in providing services to applicants, teachers and administrators. The work includes secretarial services such as telephone, typing, data entry and receptionist services; scheduling interviews; preparing files; and processing personnel transactions related to transfers and new teacher or supporting services employments. Staffing assistants must know and apply applicable rules, procedures and regulations to ensure accuracy and to follow up on and correct problems, demonstrating a strong commitment to excellent customer service.

Education Training Experience

Education and experience: Graduation from high school and experience in performing personnel processing work. Other combinations of applicable education, training, and experience that provide the necessary knowledge, abilities, and skills may be considered. Certificate or License: None.