This fully in-office role in Philadelphia combines administrative support with recruiting coordination and candidate care.

Source qualified hospitality candidates via job boards, social media, community partnerships, referrals, and local recruiting networks
Perform initial phone screenings and conduct in-person interviews to assess experience, qualifications, availability, and fit
Coordinate candidates through the application, hiring, and onboarding process
Assist candidates in completing required paperwork and documentation
Maintain accurate applicant records and support active talent pipelines using internal recruiting systems
Provide ongoing communication to candidates on application status, next steps, and available opportunities
Support local recruiting events, job fairs, and community outreach when needed
Serve as a friendly, professional office presence by greeting candidates, visitors, and clients
Answer incoming phone calls and route questions to the appropriate team member
Help keep the office clean, organized, stocked, and welcoming
Support account managers and market leadership with data entry, reporting, file management, and record maintenance
Assist with office paperwork, documents, schedules, and general administrative workflows
Provide day-to-day administrative support to the management team
Support additional office and market responsibilities as assigned

Previous experience in administration, recruiting, human resources, staffing, hospitality, or customer service is required
Bilingual fluency in English and Spanish is required
Strong verbal and written communication skills in English and Spanish
Excellent organizational skills with strong attention to detail
Ability to manage multiple priorities in a fast-paced office environment
Friendly, approachable demeanor and comfort interacting with candidates from a wide range of backgrounds
Proficiency with Microsoft Word, Excel, and Outlook
Comfort learning applicant tracking systems, HR software, and other workplace technology
Consistent availability to work Monday through Friday, 8:00 AM to 5:00 PM
Ability to travel locally to client accounts or recruiting events when needed
A valid driver’s license and reliable transportation may be required

Administrative Support Clerk and Recruiter

Job Description