Human Resource Analyst

The HR Analyst role with the Department of Corrections Central Administration is based onsite in Chesapeake, VA, and oversees HR transactions, payroll and systems maintenance, leave and benefits administration, workers' compensation, and performance management at Indian Creek Correctional Center. Salary range: USD 52,493 to 77,385 per year.

Responsibilities

• Process HR transactions and document actions in line with DHRM guidance and agency policies.
• Create and maintain active and inactive HR files for all agency staff.
• Enter written notices into HR systems and handle employment verification requests.
• Input data into VRS Navigator as required; verify accuracy and resolve issues with HR staff.
• Ensure policies, procedures, and structures meet needs and are clearly communicated.
• Enter Cardinal and VNAV data accurately and in a timely manner.
• Verify data accuracy and consult with HR staff to address errors.
• Submit HR documents to DHRM and Payroll and verify accuracy by monitoring turnaround forms and payroll registers.
• Prepare payroll support materials and forward them to the payroll office.
• Maintain organized HR files and ensure timely filing and transfer of materials.
• Record written notices into Cardinal as required by policy.
• Respond to requests for employment verification from concerned parties.
• Utilize E-Verify to confirm eligibility of new hires in the United States.
• Conduct VCIN and DMV record checks as part of screening.
• Review monthly VRS Navigator documentation for accuracy.
• Serve as Agency Leave Coordinator and DOCXL Administrator.
• Monitor and track time for FMLA, VSDP, and LWOP, both conditional and unconditional.
• Coordinate workers' compensation time issues and related administrative tasks.
• Maintain audit readiness and ensure policy adherence across work methods.
• Ensure staff accountability and participate in orientation to explain benefits and policies.
• Secure appropriate forms and provide guidance on completing employee program forms.
• Provide information on benefits programs including RS, Life Insurance, Optional Life Insurance, Flexible Benefits, ICMA, Health, and Credit Union.
• Process benefits forms in line with program requirements or state policy.
• Attend DHRM, VRS, and related benefits conferences and trainings.
• Resolve issues related to health care programs and DHRM health care agencies.
• Enter data into BES and notify employees of enrollment periods.
• Review timekeeping sheets for compliance with VSDP, workers' compensation, and military leave.
• Conduct timekeeping audits and coordinate with timekeepers to resolve discrepancies.
• Report hires and terminations to the Payroll Unit, Business Office, and Operations Officer for processing.
• Complete timekeeping audits to ensure accuracy and consistency with FLSA and DOC procedures; prepare check sheets and discuss findings with Department Heads.
• Serve as Commonhealth Coordinator and support the Institutional Safety Program; act as HRO in absence.
• Serve as CVC Coordinator and participate in safety committee activities; cover HRO duties when needed.
• Engage with supervisors, follow up on coaching, and support performance development; handle additional duties to ensure smooth operations.

Requirements

• Extensive knowledge of generalist HR functions, including leave administration, complex payroll, employee benefits, and workers' compensation.
• Working knowledge of Federal and State HR laws, policies, and procedures.
• Ability to analyze, interpret, and apply HR policies and to consult with management and employees.
• Proficiency in HRIS systems (for example PageUp, Cardinal, BES) for data entry and reporting.
• Effective oral and written communication and strong interpersonal skills.
• Advanced knowledge in HR or a related field, or equivalent applicable experience or training.
• Professional Human Resources certification.

Technologies

• Cardinal
• VNAV
• BES
• VRS Navigator
• E-Verify
• VCIN

Benefits

• RS
• Life Insurance
• Optional Life Insurance
• Flexible Benefits
• ICMA
• Health
• Credit Union

Special Instructions

Confirmation of receipt will be provided when your application and résumé are submitted successfully. Check the status under Your Application in your account.

• Background Investigation: All applicants may be subject to fingerprint checks, local agency checks, employment verification, education verification, credit checks, and other checks based on the position.
• Drug Testing: Designated safety sensitive positions require a pre-employment drug screen; marijuana use is prohibited for roles involving firearms or a Commercial Driver's License.
• Application Submission: Applications and résumés must be submitted electronically through the Commonwealth of Virginia's Electronic Recruitment System by the closing date; other submission methods are not accepted.
• Interview Decisions: The decision to interview is based solely on information in the electronic application and résumé.
• Tobacco Free: All VADOC facilities are tobacco free; use of tobacco products is prohibited on site.
• Layoff Preferences: If you possess Yellow Form or Blue Form under DHRM policy, attach these forms when submitting the state application and résumé.
• EEO and Accommodations: VADOC is an EEO employer and offers reasonable accommodations; veterans and service alumni are encouraged to apply.

Contact Information

Name: Human Resources

Phone: 757-296-3381

Email: Not accepted for this position.