Human Resources Analyst II (HRIS Occupational Health Services Medical Records)

Baltimore County’s Office of Human Resources is seeking a Human Resources Analyst II to support the HRIS Occupational Health Services Medical Records Division in Towson, MD. This role manages complex HRIS and medical records workflows tied to government-contracted occupational health programs, with an emphasis on compliance, workforce health data analytics, and reliable recordkeeping.

Working onsite, you will help administer office systems and procedures, coordinate medical documentation processes, and support employee safety and health programs across multiple county service areas. The position also includes guidance for pre-hires and administrative backup responsibilities for medical records review and related financial operations.

Key Responsibilities

• Oversee implementation and administration of office systems and procedures to support compliance and operational efficiency within government-contracted occupational health programs.
• Provide high-level administrative, analytical, and compliance support in a government-contracted occupational health environment.
• Manage medical documentation workflows, analyze workforce health data, and ensure regulatory compliance related to employee safety and health programs.
• Communicate policies and procedures to departments, county employees, and external partners.
• Coordinate project plans, project meetings, and agendas.
• Prepare and implement retention schedules of medical records.
• Serve as backup Medical Records Administrator by reviewing employment medical reports and recommending acceptance or rejection based on established minimum medical qualifications and medical provider reports.
• Answer questions from pre-hires related to job specifications and physical capacities.
• Provide HIPAA- and OSHA-regulated information to agency liaisons and law offices regarding medical status or reports of pre-hires in safety-sensitive positions and for authorized inquiries involving current and former county employees, including subpoenaed documents.
• Assist with interpretation of HR policies and procedures and ensure compliance with applicable human resources laws, rules, regulations, and memoranda of understanding.
• Manage the structural setup, categorization, and digital retention of employee medical files within HRIS-OHSMR, ensuring digital personnel records comply with HR retention schedules.
• Assist in development and maintenance of automated personnel medical recordkeeping systems, including creating and saving files.
• Coordinate Occupational Health Services for Public Safety, Baltimore County General Government, the Baltimore County Public Library, the Baltimore County Revenue Authority, and the Community Colleges of Baltimore County with county service providers.
• Support scheduling for safety-sensitive pre-employment physicals, drug screenings, psychological examinations, annual physicals, DOT and FAA/respirator certifications, and various vaccines.
• Perform medical tracking, updates, and charting, and assist with “best practices” for scheduling.
• Co-monitor and respond to multiple inbox items in email accounts and communicate easily among constituent groups.
• Assist with medical appointments, workflow, and processes.
• Provide backup support for processing medical contract purchase orders and invoices, including receiving and verifying bills.
• Monitor expenses against medical contract budget accounts and help balance medical invoices while reconciling medical records.
• Assist with Master Transfer of Services.
• Support backup administrative documentation for disqualifications and related determinations (including Does Not Meet/Poorly Suited/Not Recommended, Positive Drug Screenings, Fit for Duty, and Critical Incident Debriefs) for pre-hires and current county employees.
• May lead and instruct others, and may supervise clerical or support personnel.
• Represent the department at meetings or on committees and may present testimony at hearings or other official proceedings.
• Assist with Workday projects, including OHS MR Workday Integration, and support functional configuration of enterprise platforms.
• Help test system updates, patches, and software fixes to ensure zero disruption to services.
• Review manuals and quick reference guides, draft and update OHS SOPs and forms used for medical requests, and prepare draft correspondences and reports.
• Assist with managing automated report schedules within HRIS to deliver operational data to department managers on a recurring basis.
• Evaluate medical issues and industry standards (including marijuana and cannabis use) to identify best-practice solutions and support timely resolution.
• Draft correspondence, reports, and documents, and conduct research on HRIS issues; prioritize competing needs while handling confidential matters with discretion.
• Perform other duties as assigned.

Required Qualifications

• Graduation from an accredited college or university with a bachelor’s degree, preferably in human resources administration, computer information systems, business or public administration, or a related field.
• Two (2) years of professional experience in human resources administration.
• Transparent and high-integrity leadership.
• Organizational skills including planning, scheduling, and task facilitation.
• Operational knowledge of Workday.
• Advanced knowledge of Microsoft Office including Word, Excel, Outlook, PowerPoint, SharePoint, and Teams.
• Written and oral communication skills, with judgment and discretion when applying and interpreting office policies and procedures.
• Ability to gather, correlate, and analyze facts; prepare clear, concise, and comprehensive reports and memos.
• Ability to establish project timelines, meet objectives, and keep employees and Department HR Liaison(s) informed of status and deviations.
• Ability to manage multiple projects in a fast-paced environment and work independently.
• Ability to communicate effectively across diverse backgrounds and work with individuals of diverse disabilities.
• Ability to understand and apply Baltimore County personnel law, rules and regulations, policies and procedures, and memoranda of understanding.
• Ability to handle confidential material with discretion.
• Applicants must submit proof of licenses, certifications, and education beyond high school to meet required and preferred qualifications; diplomas or transcripts must show the major field of study.

Technologies

• Workday
• HRIS
• HRIS-OHSMR
• Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint, Teams)
• HIPAA
• OSHA

Compensation and Schedule

• Salary: USD $62,544 - $71,340 per year
• Pay schedule: Pay Schedule VI, Grade 30, Regular Schedule
• Hours: 35 hours per week
• Location: Towson, MD (onsite)
• Job type: Merit
• Department: Office of Human Resources

Benefits

• Annual salary review
• General increases
• Longevity increases
• Employee Assistance Program
• Health insurance
• Flexible Spending Accounts
• Life insurance
• Retirement through Baltimore County Employees’ Retirement System (ERS)
• Paid leave including sick leave, vacation leave, personal leave, holidays, bereavement leave, jury leave, and military leave
• Baltimore County Employees Federal Credit Union
• Direct deposit
• Educational assistance (70 to 80 percent tuition reimbursement following successful completion of pre-approved, position-related courses)
• Deferred compensation via a 457 retirement plan (Nationwide Retirement Solutions)

Employment Conditions

• Assessment test: Selected applicants must successfully complete a computer applications skills proficiency test.
• Background investigation: Selected applicants must successfully complete an employment background investigation, including criminal background, education, and fingerprint check.

Examination Procedure

• Applicants will be qualified based on evaluation of training and experience as stated on the application, including supplemental questions.
• Applicants must clearly and completely state dates and duties of past and present experience for evaluation purposes.

Opening date: 10/02/2026 | Job number: 1.412 10-2026 OHR | Equal Opportunity Employer | Smoke free workplace | Drug free workplace (urinalysis drug testing as part of the pre-employment physical examination).