Human Resources Assistant

Human Resources Assistant role with the WRK Group in Wilmington, DE (onsite), supporting day-to-day HR operations across interviews, onboarding, and confidential recordkeeping.

Responsibilities

• Coordinate interview scheduling, orientations, onboarding appointments, trainings, and employee meetings.
• Manage interview calendars and candidate communications, including follow-up on availability and next steps.
• Create, organize, and maintain electronic and paper personnel files with strict protection of confidential information.
• Update employee records, HR trackers, directories, and personnel change documentation.
• Assist with reference checks, background screenings, and completion of pre-employment paperwork.
• Support new hire orientation by ensuring required documents are completed, entered, routed, and filed.
• Track HR deadlines and help prepare correspondence, reports, and documentation for audit and compliance reviews.
• Answer routine HR questions; route sensitive issues to the HR Director and provide additional administrative support as needed.

Requirements

• Bachelor’s degree in human resources, business administration, psychology, organizational development, or a related field (required).
• Two years of administrative, scheduling, records management, customer service, or HR experience (preferred).
• Preferred experience maintaining confidential files or working in a nonprofit or multi-site organization.
• Successful completion of criminal background and reference checks.
• If assigned to drive on organization business: valid driver’s license and acceptable driving record required.
• Must be eligible to work in the United States without sponsorship.
• Strong scheduling, calendar management, filing, and organizational skills.
• Detail-oriented with reliable follow-through; able to manage multiple priorities.
• Ability to protect confidential information and apply sound judgment.
• Clear, professional communication with candidates, employees, and leaders.
• Proficiency with Microsoft Office and electronic filing systems; ability to learn HR and applicant tracking software.
• Ability to work independently and collaborate with diverse teams in a changing environment.

Technologies

• Microsoft Office
• Electronic filing systems
• HR and applicant tracking software

Benefits

• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Life Insurance
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)

Role Details

• Reports to: Human Resources Generalist
• Classification: Full-Time, Non-Exempt
• Location: Wilmington, DE (onsite)
• Schedule: Monday through Friday, 9:00 AM–5:00 PM; occasional adjustments for orientations, trainings, or organization activities
• Travel: Local travel between WRK Group locations may be required during the business day
• Supervisory Responsibility: None
• Salary: USD 26–28 per hour

Physical Demands

• Primarily office-based work using computers and office equipment.
• Periods of sitting or standing; movement between office locations.
• Occasional lifting of up to 20 pounds.
• Reasonable accommodations are available.

Performance Evaluation

• Evaluated in accordance with the Employee Handbook and applicable organizational practices.