Human Resources Benefits Coordinator & Deputy Payroll Clerk

Voorheesville Central School District offers a hybrid HR role that blends benefits coordination with deputy payroll duties. This onsite position in Voorheesville, NY provides a competitive salary of USD 50,000 to 60,000 per year, along with a comprehensive benefits package including health, dental, vision, life, disability insurance and FSA/HSA options. The role spans benefits administration, leave and workers' compensation management, compliance, and payroll support.

Responsibilities

• Administer comprehensive employee benefits programs covering health, dental, vision, life, disability, and FSA/HSA accounts.
• Coordinate open enrollment events and updates to benefits.
• Process enrollments for new hires, terminations, retirements, and qualifying life events.
• Maintain accurate benefit and personnel records.
• Act as liaison to insurance carriers, brokers, and retirement systems.
• Monitor and reconcile benefit invoices and employee deductions.
• Assist employees with benefit questions and claims issues.
• Administer and track FMLA, PFL, disability, and contractual leaves.
• Track leave eligibility, usage, and balances.
• Prepare and maintain FMLA notices, certifications, and related documentation.
• Track intermittent leave and return-to-work requirements.
• Coordinate leave administration with payroll and benefits teams.
• Administer Workers' Compensation claims from initial report through resolution.
• Coordinate with insurance carriers, TPAs, and medical providers.
• Maintain OSHA injury and illness records.
• Assist employees with claim documentation and return-to-work procedures.
• Coordinate Workers' Compensation benefits with leave and payroll processes.
• Maintain strict confidentiality of personnel, payroll, medical, and benefit records; ensure HIPAA compliance.
• Ensure compliance with FMLA, ADA, COBRA, ACA, FERPA, and Workers' Compensation Law.
• Safeguard PHI and PII and maintain accurate records with retention schedules.
• Serve as backup to the Payroll Clerk/Payroll Specialist.
• Enter and verify employee payroll data; reconcile payroll reports and deduction accounts.
• Prepare payroll-related reports for administration and auditors; assist with payroll audits and compliance reviews.
• Maintain leave and attendance records; process biweekly payroll for instructional and non-instructional staff.
• Review timesheets, attendance records, and leave reports; calculate wages, stipends, overtime, longevity, and other compensation.
• Process payroll deductions for health insurance, retirement contributions, tax-sheltered annuities, union dues, and garnishments.
• Maintain payroll records and employee payroll files; assist with W-2 preparation and year-end processing.
• Coordinate with Human Resources regarding hires, separations, leaves, workers' compensation absences, and benefit deductions.
• Assist with retirement reporting to NYSTRS and NYSLRS; respond to employee payroll inquiries.
• Maintain confidentiality of payroll, personnel, and medical information; handle sensitive data with discretion.
• Follow payroll tax regulations and reporting requirements; ensure compliance with district policies, labor contracts, and applicable laws.
• Protect confidential records and employee information.

Requirements

• Associate's or Bachelor's degree in Human Resources, Business, Accounting, or related field.
• 3 to 5 years of HR, benefits, payroll, or school district experience.
• Knowledge of FMLA and PFL; familiarity with Workers' Compensation.
• Knowledge of HIPAA requirements and payroll taxes.
• Strong customer service orientation, organizational skills, and proficiency with Excel.
• Experience with school district HR and payroll systems; payroll, bookkeeping, or accounting experience.
• School district payroll experience preferred.
• Knowledge of NYSTRS/NYSLRS reporting and labor agreements; familiarity with payroll software systems.
• Strong attention to detail, accuracy, and data analysis skills.
• Experience in confidential records management, customer service, organization, time management, and problem solving.

Technologies

• Excel

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• FSA/HSA

Application deadline: 07/16/2026

Civil Service title: HR Specialist I